FBS Administrator I

Texas A&M University System; United States; On-site; USD 44,000 - 54,000; Full time

Job summary

The Finance & Business Services Administrator I at Texas A&M University System provides accounting and business support to a designated unit, auditing and reconciling financial entries and helping manage routine reporting. Under supervision, you’ll support budgeting tasks and document workflows across departments.

The role emphasizes collaboration with teams, guidance for student workers, handling AP inquiries, and ensuring adherence to TAMU disbursement guidelines.

Qualifications

• Bachelor’s degree in accounting, business, or finance or equivalent.
• No experience required.
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of financial management system and GAAP.
• Strong verbal and written communication skills.
• Ability to work independently on a project.
• Ability to apply rules and regulations in a complex environment.

Responsibilities

• Prepares, reviews, and audits financial system entries.
• Reconciles accounts.
• Identifies outstanding items and communicates actions.
• Provides oversight, reviews, and audits financial transactions.
• Assists with external reporting functions.
• Assists in preparing annual budget allocations and tracking.

Skills

Office software

GAAP basics

Communication

Independent work

Regulatory knowledge

Education

Bachelor’s degree in accounting/finance

Tools

FAMIS

AggieBuy

Job description

Job Title
FBS Administrator I

Agency
Texas A&M University

Department
FMO Financial Management Operations

Proposed Minimum Salary
Commensurate

Job Location
College Station, Texas

Job Type
Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Administrator I, under general supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

Essential Duties

Accounting / Business Support

• Prepares, reviews, and audits financial system entries
• Reconciles accounts
• Identifies outstanding items and implements solutions/communicates actions
• Provides oversight, reviews, and audits financial and accounting transactions
• Assists with external reporting functions
• Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests

Office / Project Support

• Tracks internal projects, audits, business records, and records management
• May coordinate access requests
• May oversee or lead a function or serve as a subject matter expert in one or more areas
• May review and revise job aids as needed
• May supervise student workers
• May mentor or train subordinate staff members

Department Specific

• Handle Accounts Payable Help Line in addition to the AggieBuy and Accounts Payable Help desk
• Handle emails and phone calls within specified timelines
• Contribute to the team by working effectively with others
• Serve as a resource in educating the departmental personnel in Accounts Payable procedures
• Work with vendors to assist them with identifying proper payment application
• Serve as a liaison between vendors and TAMU departments and TAMU System parts to initiate payments
• Review medical, indemnity, royalty and outside counsel vouchers in FAMIS while maintaining compliance with TAMU, TAMU System and State of Texas disbursement guidelines
• Must work to resolve any problems or gather missing documentation in a timely manner and keep it organized and flowing
• Review encumbrance requests

What You Need to Know

Salary : $49,271 annual

Required Education and Experience

• Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
• No experience

Required Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications
• Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
• Strong verbal and written communication skills
• Ability to work independently once given a project
• Ability to apply rules and regulations in a complex environment

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.