FBS Specialist II

Texas A&M University; College Station (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

Texas A&M University is seeking a Finance & Business Services Specialist II in College Station, TX. Under supervision, you will perform routine general accounting, purchasing, payables, and receivable tasks, and assist internal staff and external customers.

Responsibilities include data entry, processing invoices, reconciling items, and providing clerical support to the FMO team. This staff position emphasizes accuracy, teamwork, and compliance with university policies.

Qualifications

• High School Diploma or equivalent required.
• At least three years of related experience.
• Experience with invoicing and basic data entry preferred.

Responsibilities

• Initiates data entry into various systems and handles routine clerical tasks.
• Performs basic payment inquiry research and correction entries.
• Assembles documents for transactions and processes invoices.
• Supports reconciliation by gathering transaction data and information.
• Trains incoming staff and serves as a resource for the team.
• Processes and distributes checks daily.

Skills

Word processing

Spreadsheets

Databases

Multitasking

Clear communication

Education

High School Diploma or equivalent

Job description

A Glimpse of the Job

The Finance & Business Services Specialist II within Texas A&M University’s Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers.

Essential Duties

• Initiates basic payment inquiry research and responses or correction entries
• Performs other clerical tasks as assigned
• May assist with data entry corrections
• May assist with missing items for reconciliation
• May assist with gathering transaction data/information
• May perform specialized tasks for one or more units
• May respond to customer service inquiries

Job Title

FBS Specialist II

Agency

Texas A&M University

Department

FMO Financial Management Operations

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Specialist II within Texas A&M University’s Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers.

Essential Duties

Clerical Support

• Initiates data entry into various systems
• Initiates basic payment inquiry research and responses or correction entries
• Performs other clerical tasks as assigned
• May assist with data entry corrections
• May assist with missing items for reconciliation
• May assist with gathering transaction data/information
• May perform specialized tasks for one or more units
• May respond to customer service inquiries

Accounting / Purchasing Support

• Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors
• May assign costing allocations to payables
• Creates invoices
• Establishes invoices or receipts within systems to process payments
• Assigns commodity or account codes to requisitions and invoices as directed
• Reviews routine/standard transactions for compliance and approval as directed
• Sets up invoices or receipts within systems to process payments

Department Use

• Train incoming staff/ serve as a resource for team members
• Processes and distributes checks daily

What You Need To Know

Salary: $22.00/hour

Required Education And Experience

• High School Diploma or equivalent combination of education and experience
• Three years of related experience

Preferred Qualificaitons

• Cash handling
• Back office expereince
• Customer service experience

Knowledge, Skills, And Abilities

• Knowledge of word processing, spreadsheet, and database applications
• Ability to multitask and work cooperatively with others
• Ability to communicate clearly and effectively to ensure understanding

Other Requirements And Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.