FBS Administrator I

Texas A&M University; College Station (TX); On-site; USD 44,000 - 54,000; Full time

Job summary

Texas A&M University’s FMO Financial Management Operations seeks a Finance & Business Services Administrator I to provide accounting and business support for a designated unit in College Station. The role includes handling AP, budget allocations, and financial reporting, while guiding staff and coordinating with vendors for timely payments.

Bachelor’s degree in accounting, business, or finance is required; no experience is specified.

Qualifications

• Bachelor's degree in accounting, business, or finance, or equivalent combination of education and experience
• No experience
• Knowledge of word processing, spreadsheet, and database applications
• Knowledge of financial management system and GAAP
• Strong verbal and written communication skills
• Ability to work independently once given a project
• Ability to apply rules and regulations in a complex environment

Responsibilities

• Prepares, reviews, and audits financial system entries
• Reconciles accounts
• Identifies outstanding items and implements solutions/ communicates actions
• Provides oversight, reviews, and audits financial and accounting transactions
• Assists with external reporting functions
• Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests
• Tracks internal projects, audits, business records, and records management
• May coordinate access requests
• May oversee or lead a function or serve as a subject matter expert
• May review and revise job aids as needed
• May supervise student workers
• May mentor or train subordinate staff members
• Handle Accounts Payable Help Line and related duties
• Review vouchers in FAMIS and ensure compliance with guidelines
• Resolve problems or gather missing documentation promptly

Skills

Word processing

Spreadsheets

Databases

GAAP knowledge

Financial management system

Verbal communication

Written communication

Independent work

Rule interpretation

Education

Bachelor's degree in accounting, business, or finance

Job description

**Job Title**FBS Administrator I**Agency**Texas A&M University**Department**FMO Financial Management Operations**Proposed Minimum Salary**Commensurate**Job Location**College Station, Texas**Job Type**Staff**Job Description****A Glimpse of the Job**The Finance & Business Services Administrator I, under general supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.**Essential Duties****Accounting / Business Support*** Prepares, reviews, and audits financial system entries* Reconciles accounts* Identifies outstanding items and implements solutions/communicates actions* Provides oversight, reviews, and audits financial and accounting transactions* Assists with external reporting functions* Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests**Office / Project Support*** Tracks internal projects, audits, business records, and records management* May coordinate access requests* May oversee or lead a function or serve as a subject matter expert in one or more areas* May review and revise job aids as needed* May supervise student workers* May mentor or train subordinate staff members**Department Specific*** Handle Accounts Payable Help Line in addition to the AggieBuy and Accounts Payable Help desk* Handle emails and phone calls within specified timelines* Contribute to the team by working effectively with others* Serve as a resource in educating the departmental personnel in Accounts Payable procedures* Work with vendors to assist them with identifying proper payment application* Serve as a liaison between vendors and TAMU departments and TAMU System parts to initiate payments* Review medical, indemnity, royalty and outside counsel vouchers in FAMIS while maintaining compliance with TAMU, TAMU System and State of Texas disbursement guidelines* Must work to resolve any problems or gather missing documentation in a timely manner and keep it organized and flowing* Review encumbrance requests**What You Need to Know****Salary**: $49,271 annual**Cover Letter/Resume:** A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.**Required Education and Experience*** Bachelor's degree in accounting, business, or finance, or equivalent combination of education and experience* No experience**Required Knowledge, Skills, and Abilities*** Knowledge of word processing, spreadsheet, and database applications* Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)* Strong verbal and written communication skills* Ability to work independently once given a project* Ability to apply rules and regulations in a complex environment**Instructions to Applicants:** *Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.*All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Veterans/Disability Employer.If you need assistance in applying for this job, please contact [phone].**Useful Links:**