FBO Operations & Admin Lead

Vantage Aviation; Rifle (CO); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

HSA with company match

Medical, dental, vision insurance

Short Term Disability and Basic Life &

Paid time off

401(k) with company match

On Demand Pay

Employee Assistance Program

Job summary

Vantage Aviation is seeking an FBO Administrative Manager to oversee day-to-day administrative and business support functions at our Colorado location. You will work closely with the FBO General Manager and leadership to ensure efficient, professional operations aligned with company policies.

The role requires high organization, strong communication, and a service-oriented approach in a fast-paced aviation environment.

Qualifications

• Strong organizational skills with exceptional attention to detail, able to manage multiple priorities.
• Excellent written and verbal communication abilities in a dynamic environment.
• Professional demeanor with interpersonal strengths and teamwork mindset.
• Proficiency with Microsoft Office; ability to learn aviation, scheduling, and company-specific software.
• Basic understanding of accounting and financial processes; able to maintain confidentiality.
• Experience of 1–3 years in administrative, office management, or business operations.
• Able to pass a background check and drug screen.

Responsibilities

• Manage daily administrative functions of the FBO and support General Manager and local leadership.
• Coordinate office operations, filing, scheduling, and general administrative activities.
• Support AP/AR, invoice processing, POs, deposits, and expense reporting in coordination with accounting.
• Maintain vendor, customer, lease, insurance, licensing, and regulatory records.
• Assist in reports, budgets, and operational statistics preparation.
• Coordinate purchasing, office supplies, uniforms, and employee materials.
• Assist customer accounts, billing inquiries, and admin aspects of customer agreements.
• Provide support to customer service and assist during high activity periods.
• Maintain confidentiality of employee, customer, financial, and company information.
• Identify opportunities to improve administrative processes and efficiency.

Skills

Organizational skills

Prioritization

Communication

Professional demeanor

MS Office

Accounting fundamentals

Discretion & confidentiality

Teamwork & safety

Administrative experience (1–3 yrs)

Background check

Tools

Aviation software platforms

Job description

Vantage Aviation is seeking an FBO Administrative Manager to oversee day-to-day administrative and business support functions at our Colorado location. You will work closely with the FBO General Manager and leadership to ensure efficient, professional operations aligned with company policies.

The role requires high organization, strong communication, and a service-oriented approach in a fast-paced aviation environment.