Aviation FBO Operations & Admin Leader

Vantage RIL LLC; Rifle (CO); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

On Demand Pay

Short Term Disability

Job summary

Vantage Aviation in Rifle, CO seeks a proactive FBO Administrative Manager to oversee day-to-day administrative and business support for our Fixed Base Operation. You will work closely with the General Manager and leadership to ensure efficient, compliant operations.

The ideal candidate is highly organized, service oriented, and thrives in a fast-paced aviation environment. 1–3 years of admin experience, proficiency with Microsoft Office, and a commitment to safety and confidentiality are

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines in a dynamic operating environment.
• Strong written and verbal communication skills.
• Professional demeanor and strong interpersonal skills.
• Proficiency with Microsoft Office and the ability to learn aviation, accounting, scheduling, and company-specific software platforms.
• Basic understanding of accounting and financial processes.
• Able to pass a background check and drug screen.
• Experience – 1 to 3 years of administrative, office management, and business operations.

Responsibilities

• Manage the daily administrative functions of the FBO and provide direct administrative support to the General Manager and local leadership team.
• Coordinate office operations, correspondence, filing, recordkeeping, scheduling, and general administrative activities.
• Support accounts payable, accounts receivable, invoice processing, purchase orders, deposits, expense reporting, and other accounting functions in coordination with the corporate accounting team.
• Maintain accurate vendor, customer, lease, insurance, licensing, and regulatory records.
• Assist management with preparation of reports, budgets, financial information, operational statistics, and other management information.
• Coordinate purchasing office supplies, uniforms, employee materials, and other operational requirements.
• Assist with customer accounts, billing questions, hangar and tenant documentation, and administrative aspects of customer agreements.
• Provide support to the customer service team and assist with customer-facing responsibilities during periods of high activity or as operational needs require.
• Maintain a professional and welcoming office and FBO environment consistent with Vantage Aviation's standards for customer service.
• Coordinate meetings, employee communications, company events, airport meetings, and other local activities.
• Assist with maintaining compliance with documentation, safety records, training records, and company policies and procedures.
• Support communications and administrative coordination with airport management, airport authorities, municipalities, tenants, vendors, and other community stakeholders.
• Maintain confidentiality regarding employee, customer, financial, and company information.
• Identify opportunities to improve administrative processes, organization, communication, and overall operating efficiency.
• Perform other duties and special projects as assigned by the FBO General Manager or company leadership.
• Assist with Wing Walking, ramp operations, and luggage services when needed.
• Assist with and maintain employee safety, culture, and morale.
• Perform other duties as assigned.

Skills

Organizational skills

Prioritization

Communication

Interpersonal skills

Confidentiality

Microsoft Office

Accounting basics

Attention to detail

Teamwork

Tools

Microsoft Office

Aviation software

Job description

Vantage Aviation in Rifle, CO seeks a proactive FBO Administrative Manager to oversee day-to-day administrative and business support for our Fixed Base Operation. You will work closely with the General Manager and leadership to ensure efficient, compliant operations.

The ideal candidate is highly organized, service oriented, and thrives in a fast-paced aviation environment. 1–3 years of admin experience, proficiency with Microsoft Office, and a commitment to safety and confidentiality are