Farm Operations & Office Coordinator

Buena Vista Turf; Ridge, Northern (NY, KY); Hybrid; USD 42,000 - 61,000; Full time

Job summary

Buena Vista Turf Farm is seeking an Office Administrator to support our farm team with meticulous record-keeping, scheduling, and day-to-day office management. The role encompasses order processing, invoicing, and staff support to ensure smooth workflows.

You will coordinate daily activities between the office, field leadership, farm management, and driving operations, while maintaining files, vendor relations, and compliance standards across the site.

Qualifications

• Strong organizational and multitasking abilities.
• Proficiency with office software and databases.
• Excellent communication abilities.
• Ability to work independently and collaboratively.

Responsibilities

• Maintain clean, organized, and dust-free office environment.
• Keep exterior grounds free of debris and maintain landscaping.
• Monitor and manage office safety and compliance standards.
• Handle phone transfers to main office.
• Coordinate daily between office, field leaders, farm management, and driving operations.
• Serve as communication hub for farm operations.
• Track and manage office key distribution system.
• Monitor company credit card usage and accountability.
• Coordinate equipment inventory oversight.
• Process new hire employment documents and identity verification.
• Monitor employee time records and attendance accuracy.
• Process time-off requests and payroll coordination.
• Manage exit procedures and equipment/uniform returns.
• Oversee employee recognition programs and celebrations.
• Coordinate employee housing maintenance and inspections.
• Manage uniform ordering and vendor coordination.
• Verify driver completion of daily inspection reports.
• Coordinate driver safety equipment (hard hats, vests, etc.).
• Handle accident reporting and documentation.
• Process and coordinate customer order fulfillment.
• Manage order documentation and communication.
• Process vendor invoices and expense tracking.
• Track mileage reimbursement for personal vehicle use.

Skills

Organizational skills

Multitasking

Office software

Databases

Communication skills

Independent work

Team collaboration

Job description

Buena Vista Turf Farm is seeking an Office Administrator to support our farm team with meticulous record-keeping, scheduling, and day-to-day office management. The role encompasses order processing, invoicing, and staff support to ensure smooth workflows.

You will coordinate daily activities between the office, field leadership, farm management, and driving operations, while maintaining files, vendor relations, and compliance standards across the site.