Business Administrator

Viva Farms; Mount Vernon (WA); On-site; USD 55,000 - 85,000; Full time

Job summary

Viva Farms in Mount Vernon, WA, is seeking a Business Administrator to lead business management and HR operations. You will implement efficient administrative processes, onboard new employees, and ensure policy familiarity across the organization.

The role emphasizes bookkeeping, payroll support, accounts payable/receivable, bank reconciliations, and reporting to support operations and grant management, with a focus on developing improved systems and standard operating procedures.

Qualifications

• Experience running HR activities including onboarding and policy familiarization.
• Assist employees with HR issues including time-keeping, payroll and benefits.
• Conduct regular bookkeeping including AR/AP, deposits and bank reconciliations.
• Prepare reports and financial statements to support operations and grants.
• Develop and implement improved systems and SOPs across the organization.

Responsibilities

• Develop and implement business management and HR operations.
• Ensure administrative activities run efficiently and accurately.
• Collaborate with staff to improve productivity and workflow.

Skills

HR administration

Payroll

Time-keeping

Employee benefits

Bookkeeping

Accounts Receivable

Accounts Payable

Bank reconciliation

Financial reporting

SOP development

Onboarding

Spanish language

Job description

Under the direction of the Deputy Director, the Business Administrator is responsible for developing and implementing business management and human resource operations for Viva Farms. The Business Administrator will execute administrative activities to ensure that the organization runs efficiently, including regularly scheduled administrative and HR activities, as well as developing improved systems for productivity. The successful candidate will facilitate HR activities including new employee on-boarding and familiarization with company policies and procedures, as well as assisting existing employees with human-resource related issues, including employee time-keeping, payroll and employee benefit programs. This position will also conduct regular bookkeeping activities, including monitoring of Accounts Receivable, Accounts Payable, Deposits, Bank Reconciliation, and the creation and analysis of reports and financial statements to facilitate business operations and grant management activities. The Business Administrator will play a key role in devising and implementing improved systems and standard operating procedures across the organization, in partnership with key staff.

The ideal candidate for this position has excellent organizational and multitasking skills, analytical proclivity, a keen interest in developing and improving administrative systems, a great sense of humor, excellent written and verbal communication skills, and is open to feedback and flexible to the needs of the organization. Fluency in Spanish is highly preferred, but not required.

Find the full job description and qualifications here.