Farm & Office Operations Administrator

Hulsbosch Dairy Farm; United States; Presencial; USD 42 000 - 56 000; Tempo integral

Resumo da oferta

Hulsbosch Dairy Farm is seeking a highly organized Administrative Assistant to support office administration and daily farm operations. This role blends reporting, process management, and hands-on operational tasks in a dynamic environment.

You will prepare and file regulatory reports, manage vendor documents, assist with QuickBooks invoices, coordinate meetings and travel, and help troubleshoot technology issues to keep the operation running smoothly.

Qualificações

• Strong organizational and time management skills.
• Excellent communication skills.
• High attention to detail.
• Comfort working in both office and farm environments.
• Ability to adapt to changing priorities.

Responsabilidades

• Prepare and maintain weekly, monthly, and annual reports (DNR water reports, SJI reporting, tax-exempt forms, and other regulatory filings).
• Ensure timely and accurate submission of compliance documentation.
• Track deadlines and maintain organized digital and physical filing systems.
• Build and maintain internal reporting systems.
• Manage and improve workflows for documents, bills, tickets, and other internal processes.
• Maintain organized recordkeeping systems.
• Update and revise Standard Operating Procedures (SOPs).
• Identify inefficiencies and recommend improvements.
• Assist with troubleshooting technology issues when systems, software, printers, or devices are not functioning properly.
• Help implement and maintain new systems or software tools.
• Schedule meetings and manage calendars.
• Prepare agendas and meeting materials.
• Take meeting notes and distribute follow-ups.
• Arrange travel, lodging, rental cars, and itineraries for conferences and peer group meetings.
• Assist with new vendor screening and onboarding.
• Maintain vendor files and documentation.
• Cross-train to process invoices in QuickBooks when needed.
• Assist with deposits and general financial administrative tasks.
• Provide support with daily farm operations as needed.
• Assist with dry matter sampling and other operational tasks.
• Help coordinate operational logistics and documentation.
• Run business-related errands (courthouse pickups, bank deposits, supply runs, etc.)

Conhecimentos

Organization

Communication

Attention to detail

Office & field work

Adaptability

Ferramentas

QuickBooks

Descrição da oferta de emprego

Hulsbosch Dairy Farm is seeking a highly organized Administrative Assistant to support office administration and daily farm operations. This role blends reporting, process management, and hands-on operational tasks in a dynamic environment.

You will prepare and file regulatory reports, manage vendor documents, assist with QuickBooks invoices, coordinate meetings and travel, and help troubleshoot technology issues to keep the operation running smoothly.