Farm Office Clerk & Records Coordinator

AgReserves, Inc.; Elberta (UT); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

401(k) match

Tuition assistance

Profit-sharing bonus

Job summary

Elberta Valley Ag in Utah is seeking a Farm Clerk to provide routine clerical, administrative, and customer service support for farm operations. Under supervision, you will maintain accurate records, assist with payroll documentation, and coordinate with staff and external agencies as needed.

The role requires strong attention to detail, reliability, and the ability to work in a farming environment. On-site position with opportunities to assist across departments and field operations.

Qualifications

• High school diploma or GED required.
• 1 year of directly related clerical or administrative support experience.
• Proficiency with standard office software, including Microsoft Office.
• Ability to type at least 40 wpm and perform accurate data entry (ten-key).
• Ability to learn in-house databases and recordkeeping systems.
• Strong interpersonal, communication, and customer service skills.
• Maintain professional conduct, integrity, and confidentiality.
• Detail-oriented with proactive work habits.
• Strong verbal and written communication in face-to-face and phone interactions.
• Experience supporting operations in agricultural, ranching, or regulated environments.

Responsibilities

• Answer phones, greet visitors, provide professional customer service.
• Provide general clerical support: data entry, filing, scanning, copying, mailing, and records management.
• Collect, organize, and distribute farm records (meeting notes, training records, labor documents, invoices, reports).
• Enter and process labor worksheets, invoices, and related paperwork supporting payroll and contractor payments.
• Prepare, track, and maintain agreements, work orders, and documents for labor contractors, vendors, and service providers; notify management of license/insuranc e expirations.
• Prepare and submit required regulatory reports and permits (chemical use reports, burn permits, other ag filings).
• Coordinate paperwork and schedules with irrigation districts, county offices, vendors, and staff (water reports, fertilizer orders).
• Maintain inventories of office supplies, safety equipment, PPE; request restocking as needed.
• Schedule meetings, trainings, facility use, vehicles, and equipment; provide backup support as needed.
• Perform other duties as assigned.

Skills

Data entry

Microsoft Office

Customer service

Communication

Attention to detail

Teamwork

Interpersonal skills

Education

High school diploma or GED

Tools

In-house databases

Ten-key data entry

Job description

Elberta Valley Ag in Utah is seeking a Farm Clerk to provide routine clerical, administrative, and customer service support for farm operations. Under supervision, you will maintain accurate records, assist with payroll documentation, and coordinate with staff and external agencies as needed.

The role requires strong attention to detail, reliability, and the ability to work in a farming environment. On-site position with opportunities to assist across departments and field operations.