Farm Operations Admin & Logistics Coordinator

Ac Foods; Stockton, Northern (CA, KY); Hybrid; USD 34,000 - 42,000; Full time

Job summary

Ac Foods is seeking a Production Assistant to coordinate a wide range of daily administrative duties for farm operations. This role supports farm services, food safety, accounting and human resources, reflecting the company values of Excellence, Accountability, Transparency and Stewardship (EATS).

The position involves invoicing coding, harvest-cost tracking, payroll timecard review, HR coordination, and cross-department collaboration while maintaining accurate documentation and farm maps to

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in customer service and/or administrative role.
• Proficient level computer skills with Microsoft 365 (Outlook, Excel, Word).
• Administrative experience in farming.
• Bilingual verbal and written English/Spanish.

Responsibilities

• Coordinate daily administrative duties for farm operations.
• Verify invoicing coding in Open Invoice.
• Track harvest costs by block and variety.
• Reconcile shipping receipts with packing reports.
• Partner with Farm Manager on food safety documentation.
• Support HR events and new hire documentation.
• Answer and direct phone calls to appropriate departments.
• Maintain and update farm maps.
• Review and balance timecards for Payroll.
• Ensure contract paperwork is current and complete.
• Review vendor invoicing and timecard balances.
• Perform general mail and package handling.

Skills

Accounts payable

Accounts receivable

Clerical procedures

Excel formulas

Phone handling

Independent work

Communication skills

Organizational skills

Time management

Customer service

Interpersonal skills

Multi-tasking

Integrity & accountability

Education

High school diploma or equivalent

Tools

Microsoft 365

Job description

Ac Foods is seeking a Production Assistant to coordinate a wide range of daily administrative duties for farm operations. This role supports farm services, food safety, accounting and human resources, reflecting the company values of Excellence, Accountability, Transparency and Stewardship (EATS).

The position involves invoicing coding, harvest-cost tracking, payroll timecard review, HR coordination, and cross-department collaboration while maintaining accurate documentation and farm maps to