Farm Industry Office Assistant - Data Entry & Scheduling

Illinois Ag; Illinois; On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

CHS Inc. in Shipman, IL is seeking an Office Assistant to support grain, fertilizer, and office operations. You will handle general administrative duties, answer calls, greet visitors, process invoices, and maintain accurate records.

The role requires strong computer skills, basic math, and team collaboration. The position offers a daytime schedule with overtime during peak harvest seasons and a focus on confidentiality, safety, and efficiency.

Qualifications

• High school diploma or GED required.
• Strong knowledge of Office and Facilities Services.
• Ability to work extended hours during peak seasons.
• Farming background or agriculture experience preferred.
• Familiarity with accounting software preferred.
• Pre-employment screenings may be required.

Responsibilities

• Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
• Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
• Coordinate truck freight schedules, weigh trucks and document information.
• Assemble and maintain files with accurate data entry and updated electronic documentation.
• Order office supplies and maintain a clean office space.
• Schedule meetings, arrange facilities, logistics and catering, and distribute meeting information.
• Provide clear communication with location managers, board members, and patrons.
• Manage multiple projects and prioritize work to meet timelines.
• Maintain confidentiality and uphold safety procedures.

Skills

Microsoft Office Suite

Administrative Support

Basic Math

Communication Skills

Education

High School Diploma or GED

Tools

Accounting Software

Job description

CHS Inc. in Shipman, IL is seeking an Office Assistant to support grain, fertilizer, and office operations. You will handle general administrative duties, answer calls, greet visitors, process invoices, and maintain accurate records.

The role requires strong computer skills, basic math, and team collaboration. The position offers a daytime schedule with overtime during peak harvest seasons and a focus on confidentiality, safety, and efficiency.