Office Assistant

CHS, Inc.; Shipman (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

CHS Inc. in Shipman, IL is seeking an administrative support role to manage grain and fertilizer office operations. You will run scales, process paperwork, assist farmers and customers, and ensure accurate recordkeeping.

Typical hours are 7:00 AM–3:00 PM with significant overtime during harvest, requiring strong organizational and computer skills. The position emphasizes data entry, file maintenance, and coordination with location managers.

Qualifications

• Office and Facilities Services knowledge.
• High School diploma or GED.
• Must meet minimum age requirement.
• Familiarity with accounting software preferred.
• Strong communication skills written and verbal.

Responsibilities

• With supervision, complete general administrative duties on time with high quality.
• Answer incoming phone calls, greet visitors, and direct patrons to appropriate personnel.
• Set up customer contracts, process invoices, transfer documents and perform data entry.
• Collect direct payments, reconcile receipts, and prepare deposits.
• Coordinate truck freight schedules, weigh trucks and document information.
• Maintain and organize files with accurate entry and documentation.
• Schedule meetings, arrange facilities, logistics and catering.
• Assist in preparing presentations and phone lists; communicate with location managers.

Skills

Strong communication

Administrative experience

Education

High School diploma or GED

Tools

Microsoft Office suite

Accounting software

Job description

CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.

Summary

Kickstart your career!

Join our team in Shipman, IL today! A fast-paced agricultural environment supporting grain, fertilizer, and office operations, this role is responsible for running grain and fertilizer scales, processing paperwork, creating manual tickets, assisting farmers and customers, and ensuring accurate recordkeeping. The typical schedule is 7:00 AM-3:00 PM, with significant overtime during peak harvest seasons, including extended hours and weekends. Successful candidates will have strong computer skills (Google Docs preferred), basic math abilities, excellent organizational skills, legible handwriting, and a team-oriented attitude.

Responsibilities

• With supervision, complete general administrative duties on time with high quality.


• Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.


• Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.


• Collect direct payments, reconcile credit card receipts, and prepare deposits.


• Coordinate truck freight schedules, weigh trucks and document information.


• Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.


• Order office supplies and maintain a clean office.


• Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.


• Assist in preparing presentations, organizational charts, phone lists, etc.


• Provide clear communication with location managers, board members, and patrons.


• Manage multiple projects and prioritize work to meet all required timelines.


• Maintain a full understanding of company products and services.


• Work with sensitive material and maintain highest level of confidentiality and integrity.


• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.


• Perform other duties as needed or assigned.

Minimum Qualifications (required)

• Knowledge of Office and Facilities Services


• High School diploma or GED


• Must meet minimum age requirement


• Knowledge of Administrative Support

Additional Qualifications

• Proficient in Microsoft Office suite


• Basic math skills


• Strong communication skills both written and verbal


• Ability to work extended hours during peak seasons to meet business needs


• Ability to travel occasionally


• Farming background or agriculture/fertilizer experience, preferred


• Familiarity with accounting software, preferred


• Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Physical Requirements

• Ability to sit, stand, push, and pull frequently.


• Ability to lift up to 20 lbs.


• Ability to speak frequently.

CHS offers a competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives and commissions. Actual pay offered will vary based on multiple factors which may include, without limitation, experience, education, training, specialized skills and certifications, minimum wage/salary requirements under local law.

Benefits include medical, dental, vision, wellness programs, life insurance, health and dependent care spending accounts, paid time off, 401(k), pension, profit sharing, short- and long-term disability, tuition reimbursement and adoption assistance, subject to the eligibility requirements for each benefit plan.

CHS is an Equal Opportunity Employer/Veterans/Disability.

Please note that any communication from a CHS recruiter would be sent using a chsinc.com email address. In addition, a CHS recruiter will not ask for confidential information over the phone or in an email, or request money from a candidate involved in an offer process. If you have questions regarding an employment opportunity, please reach out to [e-mail] ; to verify that the communication is from CHS.