Office Assistant

Illinois Ag; Illinois; On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

CHS Inc. in Shipman, IL is seeking an Office Assistant to support grain, fertilizer, and office operations. You will handle general administrative duties, answer calls, greet visitors, process invoices, and maintain accurate records.

The role requires strong computer skills, basic math, and team collaboration. The position offers a daytime schedule with overtime during peak harvest seasons and a focus on confidentiality, safety, and efficiency.

Qualifications

• High school diploma or GED required.
• Strong knowledge of Office and Facilities Services.
• Ability to work extended hours during peak seasons.
• Farming background or agriculture experience preferred.
• Familiarity with accounting software preferred.
• Pre-employment screenings may be required.

Responsibilities

• Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
• Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
• Coordinate truck freight schedules, weigh trucks and document information.
• Assemble and maintain files with accurate data entry and updated electronic documentation.
• Order office supplies and maintain a clean office space.
• Schedule meetings, arrange facilities, logistics and catering, and distribute meeting information.
• Provide clear communication with location managers, board members, and patrons.
• Manage multiple projects and prioritize work to meet timelines.
• Maintain confidentiality and uphold safety procedures.

Skills

Microsoft Office Suite

Administrative Support

Basic Math

Communication Skills

Education

High School Diploma or GED

Tools

Accounting Software

Job description

# Office AssistantBack to search resultsApply to this positionFollow CompanyMore Jobs from CHS In...Send to FriendCHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture. **Summary** **Kickstart your career!** Join our team in **Shipman, IL** today! A fast-paced agricultural environment supporting grain, fertilizer, and office operations, this role is responsible for running grain and fertilizer scales, processing paperwork, creating manual tickets, assisting farmers and customers, and ensuring accurate recordkeeping. The typical schedule is 7:00 AM-3:00 PM, with significant overtime during peak harvest seasons, including extended hours and weekends. Successful candidates will have strong computer skills (Google Docs preferred), basic math abilities, excellent organizational skills, legible handwriting, and a team-oriented attitude - apply today! **Responsibilities** * With supervision, complete general administrative duties on time with high quality.* Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.* Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.* Collect direct payments, reconcile credit card receipts, and prepare deposits.* Coordinate truck freight schedules, weigh trucks and document information.* Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.* Order office supplies and maintain a clean office.* Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.* Assist in preparing presentations, organizational charts, phone lists, etc.* Provide clear communication with location managers, board members, and patrons.* Manage multiple projects and prioritize work to meet all required timelines.* Maintain a full understanding of company products and services.* Work with sensitive material and maintain highest level of confidentiality and integrity.* Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.* Perform other duties as needed or assigned. **Minimum Qualifications (required)** * Knowledge of Office and Facilities Services* High School diploma or GED* Must meet minimum age requirement* Knowledge of Administrative Support **Additional Qualifications** * Proficient in Microsoft Office suite* Basic math skills* Strong communication skills both written and verbal* Ability to work extended hours during peak seasons to meet business needs* Ability to travel occasionally* Farming background or agriculture/fertilizer experience, preferred* Familiarity with accounting software, preferred* Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse. **Physical Requirements** * Ability to sit, stand, push, and pull frequently* Ability to lift up to 20 lbs* Ability to speak frequently CHS offers a competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives and commissions. Actual pay offered will vary based on multiple factors which may include, without limitation, experience, education, training, specialized skills and certifications, minimum wage/salary requirements under local law. Benefits include medical, dental, vision, wellness programs, life insurance, health and dependent care spending accounts, paid time off, 401(k), pension, profit sharing, short- and long-term disability, tuition reimbursement and adoption assistance, subject to the eligibility requirements for each benefit plan. CHS is an Equal Opportunity Employer/Veterans/Disability. Please note that any communication from a CHS recruiter would be sent using a chsinc.com email address. In addition, a CHS recruiter will not ask for confidential information over the phone or in an email, or request money from a candidate involved in an offer process. If you have questions regarding an employment opportunity, please reach out to [e-mail] ; to verify that the communication is from CHS.To apply please click on APPLY TO THIS POSITION