Farm Events Coordinator: Parties & Guest Experiences

REDSTONE RANCH LLC; Florida; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Vision insurance

Paid time off

Training & development

Free uniforms

Opportunity for advancement

Job summary

RedStone Ranch is seeking a highly organized Party & Events Coordinator to manage birthday parties, private events, seasonal festivals, and other celebrations at our farm. You will guide clients from booking through event completion, ensuring exceptional guest experiences and seamless coordination.

The role suits someone who loves people, enjoys event planning, and can stay organized while handling outdoor activity on a farm.

Qualifications

• Previous experience in event planning, hospitality, or customer service preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Comfortable working outdoors in varying weather conditions.
• Ability to lift up to 50 pounds.
• Weekend and holiday availability required.
• Experience with children and families is highly preferred.
• Horse or farm experience is a plus but not required.

Responsibilities

• Respond to event inquiries via phone, email, and social media.
• Conduct venue tours for prospective clients.
• Coordinate party details including themes, activities, food, décor, and scheduling.
• Prepare contracts, invoices, and event timelines.
• Maintain communication with clients leading up to their event.
• Ensure every event reflects the farm’s brand and hospitality.
• Oversee setup and breakdown of all parties and events.
• Coordinate vendors including catering, photographers, entertainers, and rental companies.
• Ensure decorations and event spaces are prepared on time.
• Welcome guests and serve as the primary point of contact during events.
• Resolve any issues quickly while maintaining a positive guest experience.
• Coordinate horse interactions, pony rides, animal encounters, and farm activities.
• Work closely with farm and party staff to ensure animal safety and scheduling.
• Maintain safety standards for guests throughout each event.
• Manage event calendar and reservations.
• Maintain inventory of party supplies and decorations.
• Order supplies as needed.
• Help develop new party packages, weekly and monthly activities, and seasonal event offerings.
• Assist with social media content featuring parties and events.
• Gather client testimonials and photos.
• Build relationships with local schools, organizations, and businesses.

Skills

Customer service

Communication

Organization

Multitasking

Outdoor work

Job description

RedStone Ranch is seeking a highly organized Party & Events Coordinator to manage birthday parties, private events, seasonal festivals, and other celebrations at our farm. You will guide clients from booking through event completion, ensuring exceptional guest experiences and seamless coordination.

The role suits someone who loves people, enjoys event planning, and can stay organized while handling outdoor activity on a farm.