Family Office Administrator: Trusted Hub, Hybrid Role

Colere Talent Partners; Northbrook (IL); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Colere Talent Partners seeks an experienced Office Administrator for a confidential family office. You will serve as the administrative hub, coordinating legal, accounting, tax, investments, and external service providers.

You bring 8+ years of detail-driven experience, discretion, and a proactive, service-oriented mindset. Hybrid role with in-office Tue–Thu and 8:00 a.m.–5:00 p.m. expectations, focusing on accuracy and reliability.

Qualifications

• 8+ years in legal, accounting, finance, or similar detail-driven environment.
• Discretion and ability to handle sensitive information.
• Organized, proactive and service-oriented with strong prioritization.
• Willingness to learn new technology and AI tools.

Responsibilities

• Coordinate documents and signature workflows across departments.
• Support tax and investment administration activities.
• Prepare recurring reporting and assist with charitable giving.
• Manage day-to-day office operations and act as hub for colleagues.

Skills

Discretion

Organization

Communication

Tech-savvy

Education

8+ years experience in legal, accounting, finance or detail-driven environment

Tools

AI tools

Job description

Colere Talent Partners seeks an experienced Office Administrator for a confidential family office. You will serve as the administrative hub, coordinating legal, accounting, tax, investments, and external service providers.

You bring 8+ years of detail-driven experience, discretion, and a proactive, service-oriented mindset. Hybrid role with in-office Tue–Thu and 8:00 a.m.–5:00 p.m. expectations, focusing on accuracy and reliability.