Family Ministry Administrative Assistant/Associate

Williamsburg Community Chapel; Williamsburg (VA); On-site; USD 25,000 - 30,000; Part time

Job summary

Williamsburg Community Chapel is seeking an Administrative Assistant to support the Family Ministry Team Leader, coordinating calendars, preparing materials, and acting as a liaison with other ministries and Operations.

The ideal candidate will demonstrate strong organizational skills, excellent verbal and written communication, and proficiency with Microsoft Office and database/event-management systems. This hourly, non-exempt role estimates 10–15 hours per week, with occasional Sundays.

Qualifications

• Must reflect personal faith and mission alignment with Williamsburg Community Chapel.
• Strong organizational skills with attention to detail and multitasking ability.
• Proficient in Microsoft Office and able to learn job-specific databases and event systems.

Responsibilities

• Assist Family Ministry Team Leader with appointment scheduling using SOPs and calendar coordination.
• Manage action items and tasks, delegate as needed, and provide context for meetings.
• Assist with implementation of finance policies, check requests, and reimbursements.

Skills

Organizational skills

Verbal communication

Written communication

Education

Bachelor’s degree

Tools

Microsoft Office

Database software

Event management systems

Job description

Reports To: Lead Associate Pastor/Family Ministry Team Leader

Supervises: N/A

Position Status: Hourly, Non-Exempt

Hours: Daytime, Tuesday-Friday, possible Sundays, average of 10-15 hours per week. Occasional night & weekend events are possible

Date Prepared/Revised: October 13,2026

Position Summary

Assist the Family Ministry Team Leader by providing administrative support and serving as an effective liaison between the Family Ministry team, other ministries, Operations, and Administration.

Qualifications

The qualified candidate will profess and live a life that reflects a personal faith in Jesus Christ and a commitment to the mission of the Williamsburg Community Chapel.

A high level of proven organizational skill is required, including but not limited to attention to detail and the ability to accurately administrate multiple tasks. Excellent verbal and written communication skills are required. The successful candidate will possess a high level of computer literacy, particularly in the use of Microsoft Office. He or she will have the ability to quickly learn and manage job-specific database and event management systems. Experience working with volunteers is desirable.

A bachelor’s degree and/or two years of related work experience are required.

Essential Functions

• Assist the Family Ministry Team Leader with appointment scheduling using agreed-upon standard operating procedures, allowing for efficient task completion, and avoiding conflicts between his/her Chapel calendar and key family events.
• Manage action items and tasks as directed by the Family Ministry Team Leader to include:
• Take high-level direction for tasks, determine any relevant sub-tasks, and delegate as necessary on behalf of the Family Ministry Team Leader.
• Recommending methods and timing for task accomplishment to the Family Ministry Team Leader.
• Determine relevant parties to be included in decision making or task completion and either schedule a meeting with them or add an agenda item to pre-existing meetings, providing appropriate context.
• Check in with staff on the progress of action items and trouble shoot as needed to ensure task completion.
• Assist the Family Ministry Team Leader with the implementation of our finance policies and procedures including but not limited to Ramp submissions and approvals, check requests, and reimbursement requests in accordance with our finance standards.
• Assist the Family Ministry Team Leader with administrative tasks such as collecting content and preparing presentations, making copies, and ordering of materials and supplies.
• Assist the Family Ministry Team Leader with both inbound and outbound communication, including managing his/her email using agreed-upon operating procedures and drafting emails/letters as directed.
• Attend meetings with staff and other meetings as directed.
• Uphold the Chapel’s Governing and Squaring the Church documents.
• Live a life that is consistent with the Chapel’s employee covenant.
• Serve in other duties as assigned.

Physical demands and work environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly required to talk or hear. The employee is frequently required to stand; walk, use hands to finger, handle, or feel; and reach with hands and arms. This is largely a sedentary role; however, the employee is required to stand for extended periods on occasion. The employee is required to perform repetitive tasks requiring fine motor skills, such as typing and operating a computer mouse.

This position operates in a professional office environment. The noise level in the work environment is usually minimal. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This role also operates in event environments, such as a Worship Room, classroom, etc. The noise level in these environments may be moderate to high.