Office Assistant

Family of Faith CC; Newark (OH); On-site; USD 36,000 - 42,000; Full time

Job summary

Family of Faith Community Church in Newark, Ohio, seeks an Office Assistant to serve as the administrative hub, supporting pastors, ministry leaders, and the congregation. The role emphasizes hospitality, organization, and discretion in a fast-paced ministry environment.

You will manage phones, calendars, mail, records, and communications, coordinate events and volunteers, and help produce materials for classes and services, while upholding the church's servant-hearted culture.

Qualifications

• High school diploma or equivalent required.
• Minimum two years of administrative or office experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.

Responsibilities

• Answer and direct phone calls in a professional, welcoming manner.
• Greet church members, guests, and visitors.
• Maintain church calendars, appointments, and meeting schedules.
• Prepare correspondence, letters, reports, forms, and ministry documents.
• Order and maintain office supplies.
• Maintain church filing systems (physical and digital).
• Process incoming and outgoing mail.
• Assist with data entry and record keeping.
• Provide administrative support to pastors and ministry leaders.
• Prepare materials for classes, meetings, and conferences.
• Assist with scheduling volunteers.
• Coordinate room reservations and facility usage.
• Help organize church events and special services.
• Welcome visitors with warmth and professionalism.
• Maintain an inviting office environment.
• Provide hospitality for meetings and events.
• Handle confidentiality regarding church and personal information.

Education

High school diploma or equivalent

Job description

Reports To: Senior Pastor or Executive Pastor

Location: Family of Faith Community Church, Newark, Ohio

Position Summary

The Office Assistant serves as the administrative hub of Family of Faith Community Church by providing exceptional support to the pastoral staff, ministry leaders, congregation, and visitors. This individual is responsible for maintaining an organized, welcoming, and efficient church office while supporting the mission of the church toWin, Love, Empower, and Employpeople for the Kingdom of God.

This position requires a mature Christian with a servant's heart, excellent organizational skills, discretion with confidential information, and the ability to manage multiple responsibilities in a fast-paced ministry environment.

Administrative Support

• Answer and direct phone calls in a professional and welcoming manner.
• Greet church members, guests, and community visitors.
• Maintain church calendars, appointments, and meeting schedules.
• Prepare correspondence, letters, reports, forms, and ministry documents.
• Order and maintain office supplies.
• Maintain church filing systems (physical and digital).
• Process incoming and outgoing mail.
• Assist with data entry and record keeping.

Church Communication

• Prepare weekly church service schedule and announcements.
• Update church event calendar as assigned.
• Assist with email communication and church-wide notifications.
• Coordinate event registrations and ministry sign-ups.
• Maintain church membership database.

Ministry Support

• Provide administrative support to pastors and ministry leaders.
• Prepare materials for classes, meetings, and conferences.
• Assist with scheduling volunteers.
• Coordinate room reservations and facility usage.
• Help organize church events and special services.

Hospitality

• Welcome visitors with warmth and professionalism.
• Maintain an inviting office environment.
• Provide hospitality for meetings and special events when needed.

Confidentiality

• Handle all church and personal information with the highest level of confidentiality.
• Exercise wisdom and discretion in all communications.

Qualifications

Spiritual Qualifications

• A personal relationship with Jesus Christ.
• A lifestyle consistent with biblical Christian values.
• Supports the vision, mission, and statement of faith of Family of Faith Community Church.
• Demonstrates a servant's heart and positive attitude.
• Faithful, trustworthy, and dependable.

Professional Qualifications

• High school diploma or equivalent required.
• Minimum two years of administrative or office experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.