Student Ministry Admin Assistant

Star 88.3; Fort Wayne (IN); On-site; USD 17,000 - 25,000; Part time

Job summary

The Chapel Fort Wayne is seeking a part-time Student Ministry Administrative Support to help run the ministry with organized systems, smooth event coordination, and strong administrative processes. This role reports to the Family Life Pastor and supports staff, volunteers, and families in building a thriving student ministry.

Responsibilities include managing registrations, communications, schedules, and records; coordinating camps and events; maintaining safety procedures and ministry policies;

Qualifications

• Strong organizational skills and attention to detail.
• Friendly, welcoming, and able to communicate well with students, parents, and volunteers.
• Experience with church administration, customer service, event coordination, or office support preferred.

Responsibilities

• Provide administrative support for Student Ministry staff, programs, and events.
• Assist with scheduling, communication, registrations, and ministry coordination.
• Organize forms, ministry resources, supplies, calendars, and digital files.
• Support planning and logistics for camps, retreats, trips, and special events.
• Manage registrations, forms, payments, rosters, transportation details, and event communication.
• Help coordinate supplies, schedules, lodging, meals, and other event needs.
• Help maintain student, family, volunteer, and attendance records.
• Assist with email, text, registration, and parent communication.
• Maintain accurate ministry records and follow-up information.
• Help maintain Student Ministry safety procedures and ministry policies.
• Assist with permission forms, medical information, background checks, and required documentation.
• Maintain accurate records for camps, trips, events, and weekly ministry activities.

Skills

Organizational skills

Communication

People skills

Administrative systems

Microsoft Office

Tools

Microsoft Office

Job description

Win: Support Student Ministry through excellent administration, organized systems, and strong event coordination so students, families, staff, and volunteers can thrive.

Reports to: Family Life Pastor

Who We Are: The Chapel is a non-denominational church in Fort Wayne, Indiana, with about 1,800 people gathering weekly to worship, grow, and serve. Our mission is to help people Believe in Jesus, Grow in their faith, Serve others, and Change their world for Christ. We’re passionate about connecting people to the larger Church and helping them discover real meaning and purpose through an accurate understanding and application of God’s Word.

Everything we do is shaped by our core values — to be Biblical, Relevant, Relational, Excellent, and Joyful. We believe that when these values are lived out, people experience authentic transformation and lasting impact. Visit our website to learn more about our essential and distinctive beliefs.

5 Key Responsibilities:

• Student Ministry Administrative Support
  • Provide administrative support for Student Ministry staff, programs, and events
  • Assist with scheduling, communication, registrations, and ministry coordination
  • Organize forms, ministry resources, supplies, calendars, and digital files
• Events, Camps & Registrations
  • Support planning and logistics for camps, retreats, trips, and special events
  • Manage registrations, forms, payments, rosters, transportation details, and event communication
  • Help coordinate supplies, schedules, lodging, meals, and other event needs
• Database & Communication
  • Help maintain student, family, volunteer, and attendance records
  • Assist with email, text, registration, and parent communication
  • Maintain accurate ministry records and follow-up information
• Safety & Compliance
  • Help maintain Student Ministry safety procedures and ministry policies
  • Assist with permission forms, medical information, background checks, and required documentation
  • Maintain accurate records for camps, trips, events, and weekly ministry activities

Qualifications:

• A growing relationship with Jesus and agreement with The Chapel’s mission, values, and beliefs
• Strong organizational skills with excellent attention to detail
• Friendly, welcoming, and able to communicate well with students, parents, and volunteers
• Comfortable learning and managing administrative computer systems
• Able to manage multiple details and deadlines for events, camps, and ministry activities
• Experience with church administration, customer service, event coordination, or office support preferred
• Proficient with Microsoft Office and basic computer systems

Regular Work Schedule: Required days: Tuesday, Sunday mornings, Wednesday evenings. Optional Days: Monday, Thursday, Friday. 20-24 hours/week. 12 months.

Compensation commensurate with experience.