Faith Formation Administrative Assistant

Archdiocese of Chicago; Mount Prospect (IL); On-site; USD 24,796 - 30,307; Part time

Job summary

The Archdiocese of Chicago is seeking a Faith Formation Assistant to provide administrative and operational support to the Director of Lifelong Faith Formation. This role handles student records, sacramental documentation, communications, registration, and program logistics to ensure smooth parish programs.

The ideal candidate is highly organized, detail oriented, able to manage multiple priorities, and committed to supporting the Catholic Church's mission through excellent service to parish

Qualifications

• Minimum of two years of administrative experience; experience in parish or religious education ministry preferred.

Responsibilities

• Maintain accurate student and family records in parish databases and distribution lists.
• Coordinate registration processes, including data entry and record maintenance.
• Track student attendance and manage make-up assignments.
• Ensure clear, timely, and accurate communication between the Director, families, catechists, parish staff, and volunteers.
• Prepare weekly materials and supplies for catechists and faith formation sessions.
• Provide administrative support to families, catechists, and volunteers.
• Assist with preparation for meetings, classes, and special events.
• Coordinate the weeklong Vacation Bible School in the summer.
• Track tuition payments and outstanding balances.
• Prepare billing statements and payment reminders.
• Collect, verify, and maintain baptismal certificates and other required sacramental documentation.
• Maintain confidential sacramental records in accordance with parish and Archdiocesan policies.
• Coordinate administrative logistics for retreats, parent meetings, rehearsals, and sacramental liturgies.

Skills

Google Workspace

Microsoft Office

Database management

Communication

Organizational skills

Discretion/confidentiality

Team collaboration

Tools

Database management systems

Job description

The Archdiocese of Chicago is seeking a Faith Formation Assistant to provide administrative and operational support to the Director of Lifelong Faith Formation. This role handles student records, sacramental documentation, communications, registration, and program logistics to ensure smooth parish programs.

The ideal candidate is highly organized, detail oriented, able to manage multiple priorities, and committed to supporting the Catholic Church's mission through excellent service to parish