Faith Formation Admin - Part-Time Evenings

St. Raymond De Penafort; Mount Prospect (IL); On-site; USD 24,796 - 30,307; Part time

Job summary

St. Raymond De Penafort Parish in Mt. Prospect, IL seeks an Administrative Assistant (Part Time) to support Lifelong Faith Formation.

You will manage student records, registrations, communications, and office tasks, ensuring accurate data entry and reliable parish logistics. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with discretion, working both independently and as part of a parish ministry team.

Qualifications

• Minimum of two years of administrative experience; experience in parish or religious education ministry preferred.
• Proficiency with Google Workspace, Microsoft Office, and database management systems.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Exercise discretion and maintain confidentiality when handling sensitive information.

Responsibilities

• Maintain accurate student and family records in parish databases and distribution lists.
• Coordinate registration processes, including data entry and record maintenance.
• Track student attendance and manage make-up assignments.
• Ensure clear, timely, and accurate communication between the Director, families, catechists, parish staff, and volunteers.
• Prepare weekly materials and supplies for catechists and faith formation sessions.
• Provide administrative support to families, catechists, and volunteers.
• Assist with preparation for meetings, classes, and special events.
• Coordinate the weeklong Vacation Bible School in the summer.
• Track tuition payments and outstanding balances.
• Prepare billing statements and payment reminders.
• Collect, verify, and maintain baptismal certificates and other required sacramental documentation.
• Maintain confidential sacramental records in accordance with parish and Archdiocesan policies.
• Coordinate administrative logistics for retreats, parent meetings, rehearsals, and sacramental liturgies.

Skills

Google Workspace

Microsoft Office

Database management

Communication skills

Confidentiality

Tools

Google Workspace

Microsoft Office

Database management systems

Job description

St. Raymond De Penafort Parish in Mt. Prospect, IL seeks an Administrative Assistant (Part Time) to support Lifelong Faith Formation.

You will manage student records, registrations, communications, and office tasks, ensuring accurate data entry and reliable parish logistics. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with discretion, working both independently and as part of a parish ministry team.