Part-Time Parish Faith Formation Admin Assistant

Northside Catholic; Illinois; On-site; USD 24,796 - 30,307; Part time

Job summary

The Archdiocese of Chicago's St. Raymond de Penafort Parish in Mt. Prospect is seeking an Administrative Assistant for part-time hours to support Lifelong Faith Formation.

You will manage student records, sacramental documentation, communications, registrations, and program logistics to ensure smooth operations of parish programs. The ideal candidate is highly organized, detail-oriented, and comfortable working with catechists, families, and volunteers.

Qualifications

• A practicing Catholic in good standing who supports the teachings, mission, and values of the Catholic Church.
• Minimum of two years of administrative experience; experience in parish or religious education ministry preferred.
• Proficiency with Google Workspace, Microsoft Office, and database management systems.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Exercise discretion and maintain confidentiality when handling sensitive information.
• Ability to work both independently and collaboratively as part of a parish ministry team.

Responsibilities

• Maintain accurate student and family records in parish databases.
• Coordinate registration processes and data entry.
• Track attendance and make-up assignments.
• Communicate clearly with Director, families, catechists, and volunteers.
• Prepare weekly materials and supplies for catechists and sessions.
• Provide administrative support to families, catechists, volunteers.
• Coordinate weeklong Vacation Bible School logistics.
• Track tuition payments and balances; prepare billing statements.

Skills

Communication skills

Organizational skills

Discretion/Confidentiality

Independent and collaborative work

Tools

Google Workspace

Microsoft Office

Database management systems

Job description

The Archdiocese of Chicago's St. Raymond de Penafort Parish in Mt. Prospect is seeking an Administrative Assistant for part-time hours to support Lifelong Faith Formation.

You will manage student records, sacramental documentation, communications, registrations, and program logistics to ensure smooth operations of parish programs. The ideal candidate is highly organized, detail-oriented, and comfortable working with catechists, families, and volunteers.