Faculty Support Specialist (Entry Level)

Socket.dev; San Antonio (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

UT Health San Antonio is seeking an experienced administrative professional to independently manage faculty appointment processes, ensuring all requirements are met and documents are accurately prepared. You will translate materials into electronic documents, coordinate approvals, and support PTAC and PTE activities while serving as a resource for the department leadership team.

This role requires rigorous attention to compliance, effective communication, and the ability to operate in a

Qualifications

• High school diploma or GED required.
• Bachelor's degree preferred.
• Strong communication and professional discretion.
• Ability to manage multiple priorities and deadlines.
• Collaborate with teams and stakeholders.

Responsibilities

• Independently performs appointment processes to ensure requirements are met.
• Translates recruitment materials into electronic documents.
• Coordinates appointment processes and obtains required approvals.
• Assists as an information resource for the departmental leadership team.
• Executes understanding of UT Health Careers for faculty recruiting steps.
• Supports compliance in faculty separation, termination, and retirement processes.
• Supports PTAC and PTE process requirements.
• Anticipates PTAC-related appointment needs and changes.
• Communicates requirements related to faculty evaluations and reporting.
• Coordinates service hand-offs with stakeholders.
• Performs all other duties as assigned.

Skills

Collaboration/Teamwork

Communication

Accountability

Project Management

Problem Solving

Education

High school diploma or GED

Bachelor's degree

Job description

Responsibilities

• Independently performs appointment processes to ensure requirements are met.
• Translates faculty recruitment and initial appointment process materials into the process-appropriate electronic documents.
• Coordinates Adjunct/Adjoint appointment processes, reviews packet for accuracy and completeness, and obtains required approvals.
• Assists as an information resource for the departmental administrative leadership team.
• Executes and demonstrates comprehensive understanding of UT Health Careers for all faculty recruiting and appointment process steps while in dialogue with department contact.
• Supports compliance in conducting all faculty separation, termination, and retirement processes.
• Supports the full range of Promotion, Tenure, and Appointment Committee (PTAC) and Post-Tenure Evaluation (PTE) process requirements.
• Anticipates PTAC-related initial faculty appointment process needs, PTAC-related faculty appointment changes, e.g., ‘internal promotion' process, Emeritus honors nominations.
• Communicates requirements related to faculty evaluations and reporting.
• Coordinates service hand-offs with other stakeholders.
• Performs all other duties as assigned.

Qualifications

• Collaboration/Teamwork: Ability to promote knowledge sharing within and beyond own team to effectively serve the customer's needs.
• Communication: Ability to communicate professionally with a high level of discretion, to effectively interact with various individuals, and to represent UT Health San Antonio.
• Accountability: Ability to communicate professionally with a high level of discretion, to effectively interact with various individuals, and to represent UT Health San Antonio.
• Project Management: Ability to prioritize and manage multiple competing demands, follow up on multiple issues in a time-sensitive manner.
• Problem Solving: Ability to utilize resources for problem solving and identifies appropriate escalation points.

EDUCATION:

• High school diploma or GED is required.
• Bachelor's degree is preferred.