Fac Process Support Specialist

UT Health San Antonio; Town of Texas (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

UT Health San Antonio is seeking an administrative professional to support faculty affairs within the School of Nursing, focusing on appointments, reappointments, committee support, and records maintenance.

The role ensures compliance with policies, supports faculty development and orientation, and provides backup to the Office of Faculty Excellence. Strong collaboration and communication across departments are essential to manage multiple processes efficiently.

Qualifications

• No degree required; four years’ experience in lieu of education.
• Ability to collaborate and share knowledge across teams.
• Strong professional communication with discretion.
• Ability to prioritize and manage multiple competing demands.

Responsibilities

• Supports adjunct/adjoint appointment processes, reviews packet for accuracy and completeness, and obtains required approvals.
• Prepares teaching assignment memos using TAMS software reports.
• Processes additional services payment for adjunct faculty.
• Processes annual adjunct faculty reappointments.
• Maintains adjunct without salary reappointments.
• Serves as information resource for departmental leadership team.
• Supports compliance in conducting all faculty separation, termination, and retirement processes.
• Communicates requirements related to faculty evaluations and reporting.
• Coordinates service hand-offs with other stakeholders.
• Serves as backup to other Fac. Process Support Specialists in the School of Nursing.
• Performs all other duties as assigned.

Skills

Collaboration/Teamwork

Communication

Accountability

Project Management

Problem Solving

Education

No degree required; four years’ experience in lieu of education

Job description

Job Description

Under general supervision, provides administrative and operational support for faculty affairs processes within the School of Nursing, including faculty appointments and reappointments, committee support, teaching assignment documentation, licensure communications, and faculty records maintenance. Assists with faculty development programs, orientation activities, School of Nursing events, annual reporting, and other faculty-related initiatives while ensuring compliance with institutional policies and providing backup support to Office of Faculty Excellence staff as needed.

Job Description

Under general supervision, provides administrative and operational support for faculty affairs processes within the School of Nursing, including faculty appointments and reappointments, committee support, teaching assignment documentation, licensure communications, and faculty records maintenance. Assists with faculty development programs, orientation activities, School of Nursing events, annual reporting, and other faculty-related initiatives while ensuring compliance with institutional policies and providing backup support to Office of Faculty Excellence staff as needed.

Responsibilities

• Supports adjunct/adjoint appointment processes, reviews packet for accuracy and completeness, and obtains required approvals.
• Prepares teaching assignment memos utilizing TAMS software reports.
• Processes additional services payment for adjunct faculty.
• Processes annual adjunct faculty reappointments.
• Processes and maintains adjunct without salary reappointments.
• Serves as an information resource for the departmental administrative leadership team.
• Supports compliance in conducting all faculty separation, termination, and retirement processes.
• Communicates requirements related to faculty evaluations and reporting.
• Coordinates service hand-offs with other stakeholders.
• Serves as backup to other Fac. Process Support Specialists in the School of Nursing.
• Performs all other duties as assigned.

Qualifications

• Collaboration/Teamwork: Ability to promote knowledge sharing within and beyond own team to effectively serve the customer's needs.
• Communication: Ability to communicate professionally with a high level of discretion, to effectively interact with various individuals, and to represent UT Health San Antonio.
• Accountability: Ability to communicate professionally with a high level of discretion, to effectively interact with various individuals, and to represent UT Health San Antonio.
• Project Management: Ability to prioritize and manage multiple competing demands, follow up on multiple issues in a time-sensitive manner.
• Problem Solving: Ability to utilize resources for problem solving and identifies appropriate escalation points.

Education

• No experience with degree; four (4) years’ experience in lieu of education is required.

Required Skills

No experience with degree; four (4) years’ experience in lieu of education is required.

About Us

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture .

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical

UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental

Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision

Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability

Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs

Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement

Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts

Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.