Faculty Support Specialist (Entry Level)

uthscsa.edu; San Antonio, Northern (TX, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

UT Health San Antonio is seeking a detail-oriented Faculty Support Specialist (Entry Level) to manage faculty appointment processes and serve as a resource across departments. Under supervision, you will translate materials, coordinate adjunct/adjoint processes, and ensure timely approvals in support of the faculty life cycle.

Based in San Antonio with a hybrid schedule, the role emphasizes collaboration, accurate documentation, and adherence to university policies.

Qualifications

• High school diploma or GED is required.
• Bachelor's degree is preferred.
• Four years of experience required; experience may substitute education.

Responsibilities

• Independently performs appointment processes to ensure requirements are met.
• Translates recruitment and appointment materials into electronic documents.
• Coordinates Adjunct/Adjoint appointment processes and obtains approvals.
• Assists as an information resource for departmental leadership.
• Manages UT Health Careers steps in collaboration with department contacts.
• Supports compliance in faculty separation, termination, and retirement processes.
• Supports PTAC and PTE process requirements for tenure and promotion.
• Anticipates PTAC-related needs and internal promotion changes.
• Communicates requirements related to faculty evaluations and reporting.
• Coordinates hand-offs with other stakeholders.

Skills

Collaboration/Teamwork

Communication

Accountability

Project Management

Problem Solving

Education

High school diploma or GED

Bachelor's degree preferred

Job description

Faculty Support Specialist (Entry Level)

Trending

Job Description

Under direct supervision, the Faculty Support Specialist will be responsible for providing faculty process support to a designated set of departments/business units. The incumbent will have knowledge of how and when to engage various institutional offices, as well as facilitate and optimize all interactions throughout the 'faculty life cycle' from initial appointment to promotion to Emeritus and more. Assists with facilitating the alignment of policies and faculty processes to ensure compliance with institutional standards.

Responsibilities

• Independently performs appointment processes to ensure requirements are met.
• Translates faculty recruitment and initial appointment process materials into the process-appropriate electronic documents.
• Coordinates Adjunct/Adjoint appointment processes, reviews packet for accuracy and completeness, and obtains required approvals.
• Assists as an information resource for the departmental administrative leadership team.
• Executes and demonstrates comprehensive understanding of UT Health Careers for all faculty recruiting and appointment process steps while in dialogue with department contact.
• Supports compliance in conducting all faculty separation, termination, and retirement processes.
• Supports the full range of Promotion, Tenure, and Appointment Committee (PTAC) and Post-Tenure Evaluation (PTE) process requirements.
• Anticipates PTAC-related initial faculty appointment process needs, PTAC-related faculty appointment changes, e.g., ‘internal promotion' process, Emeritus honors nominations.
• Communicates requirements related to faculty evaluations and reporting.
• Coordinates service hand-offs with other stakeholders.
• Performs all other duties as assigned.

Qualifications

• Collaboration/Teamwork: Ability to promote knowledge sharing within and beyond own team to effectively serve the customer's needs.
• Communication: Ability to communicate professionally with a high level of discretion, to effectively interact with various individuals, and to represent UT Health San Antonio.
• Accountability: Ability to communicate professionally with a high level of discretion, to effectively interact with various individuals, and to represent UT Health San Antonio.
• Project Management: Ability to prioritize and manage multiple competing demands, follow up on multiple issues in a time-sensitive manner.
• Problem Solving: Ability to utilize resources for problem solving and identifies appropriate escalation points.

EDUCATION:

• High school diploma or GED is required.
• Bachelor's degree is preferred.

Required Skills

• Four (4) years� experience required. Experience may be substituted for education.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Job Info

• Job Identification 7988
• Job Category Administration
• Posting Date 09/18/2026, 07:28 PM
• Locations 0001 7703 Floyd Curl Drive, San Antonio, TX, 78229, US (Hybrid)
• Apply Before 10/02/2026, 07:28 PM
• Job Schedule Full time
• Job Shift 8am-5pm Mon-Fri
• Organization M1040 - Faculty Process Support Svcs, M1000 - Dean Medical School, UT Health Science Center, UT Health Science Center
• Department M1040 - Faculty Process Support Svcs