Administrative Assistant-Senior

UT Health San Antonio; San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

UT Health San Antonio seeks an experienced administrative professional to provide advanced support to a department, handling complex data, reports, and travel logistics. This role may involve mentoring junior staff and daily office/fiscal tasks to ensure efficient operations.

Ideal candidates have strong organizational, confidentiality, and communication skills, with proficiency in common software and tools. A high school diploma or GED is required for consideration.

Qualifications

• Knowledge of office management and administrative procedures.
• Ability to maintain confidentiality.
• Proficient with standard technology and office software.

Responsibilities

• Provides complex administrative and clerical support including routine correspondence and filing.
• Prepares reports, correspondence and presentations.
• Answers calls and responds to inquiries.
• Manages calendars, schedules, meetings, and travel arrangements.
• Maintains department office supplies.
• Assists with daily operations and fiscal activities.
• Performs other duties as assigned.

Skills

Office management

Confidentiality

Tech literacy

Time management

Communication skills

Education

High School Diploma or GED

Tools

Office software

Job description

Job Description

Under limited direction, provides advanced administrative or technical support to a department or group of professionals. Responsible for daily office and fiscal management duties to include collecting, compiling, and analyzing moderately complex data and information as needed. May lead or mentor lower level team members.

Responsibilities

• Provides complex administrative and clerical support including all routine correspondence, mailing, scanning, faxing , faxing and copying and maintaining filing system.
• Prepares complex reports, correspondence and presentations.
• Answers phone calls and responds to inquiries.
• Manages calendars, schedules and coordinates meetings, appointments and travel arrangements as assigned.
• Maintains office supplies for the department.
• Assists with the daily operations and fiscal activities of the department.
• Performs all other duties as assigned.

Qualifications

• Knowledgeable in office management and administrative procedures.
• Ability to maintain confidentiality.
• Possess knowledge of standard technology and software.
• Strong organizational and time management skills with ability to meet deadlines.
• Possess excellent verbal, written and interpersonal communication skills.

Education

High School Diploma or GED

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Required Skills

Seven (7) years related experience is required.

About Us

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America's Best Employers for Company Culture.

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical

UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental

Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision

Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability

Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs

Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement

Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off

A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts

Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.