Faculty Services & Events Coordinator

Occidental College; Firestone Park (CA); On-site; USD 26,000 - 29,000; Full time

Job summary

Occidental College in California is seeking a Faculty Services Assistant to provide organized administrative support to department faculty and the Senior Department Services Coordinator. This role helps manage daily operations, events, and program coordination within the Social Sciences department.

You will assist with course materials, scheduling, room reservations, and student worker supervision, while communicating with faculty and staff to maintain an efficient academic environment.

Qualifications

• High school diploma or equivalent
• One year of administrative experience
• Proficiency with Microsoft Office and Google Drive suite
• Excellent communication and organizational skills
• Ability to coordinate multiple tasks and meet deadlines
• Experience in higher education environments is a plus

Responsibilities

• Provide administrative support to department chairs, faculty, and the Senior Department Services Coordinator.
• Plan and publicize departmental events and manage logistics.
• Draft routine communications and manage front-office operations.
• Coordinate facilities tasks, including space setups and equipment.
• Assist with budget tracking, supplies, and student worker coordination.

Skills

Microsoft Office proficiency

Communication skills

Organizational skills

Education

High school diploma or equivalent

Associate degree in business administration or related field

Tools

Microsoft Office

Google Drive/Forms

Adobe Acrobat

Email applications

Job description

Occidental College in California is seeking a Faculty Services Assistant to provide organized administrative support to department faculty and the Senior Department Services Coordinator. This role helps manage daily operations, events, and program coordination within the Social Sciences department.

You will assist with course materials, scheduling, room reservations, and student worker supervision, while communicating with faculty and staff to maintain an efficient academic environment.