College Advisor Aides

The Chronicle Of Higher Education, Inc.; Firestone Park (CA); On-site; USD 2,093,000 - 2,982,000; Part time

Job summary

Occidental College is seeking College Advisor Aides to support the Upward Bound program with administrative tasks, event logistics, and documentation management. The role includes handling phones, filing, PO processing, and maintaining program records.

Ideal candidates will assist in developing and delivering academic workshops, help with cultural and academic excursions, and support students and families. A high school diploma or GED is required, and experience in educational programs is a plus.

Qualifications

• High School Diploma or GED is required.
• Proficiency with Microsoft Office and Google Suite tools.
• Experience with Adobe Acrobat, social media and web editing.
• Strong communication, organizational, and time-management abilities.
• Commitment to accurate record-keeping and data integrity.

Responsibilities

• Provide essential administrative support to the Upward Bound program and program staff.
• Coordinate scheduling, travel arrangements, and appointments; assist with events and logistics.

Skills

Microsoft Office

Google Drive

Google Forms

Adobe Acrobat

Web Editing

Social media

Communication

Organizational skills

Time management

Attention to detail

Education

High School Diploma or GED

Associate’s degree or higher (Education, Admin, Social Sciences)

Job description

About Occidental College

Founded in 1887, Occidental is a nationally recognized, privatecollege of the liberal arts and sciences, dedicated to providing agifted and diverse group of students with a total educationalexperience of the highest quality -- one that prepares them forleadership in an increasingly complex, interdependent andpluralistic world.

What makes Occidental special? An intellectually rigorous academicenvironment. Small classroom settings where students collaboratewith professors and their peers while pursuing or discovering theirpassion. A beautiful residential campus that offers studentshands-on engagement with the cultural and intellectual resources ofLos Angeles. A community open to stimulating conversation anddivergent points of view. Some 2,100 students from 46 states and 28countries choose from 41 majors and minors and participate in onethe country’s top undergraduate research programs. Oxy studentsroutinely win top awards and fellowships; its first Rhodes Scholarwas named in 1907. Dedicated to excellence and equity, Occidentalalso is one of the country’s most economically diverse campuses,according to the New York Times. Some 71 percent of Oxy studentsreceive some form of financial aid; 20 percent are Pell Grantrecipients; and 19 percent are the first in their family to attendcollege.

Title:

College Advisor Aides

Department:

Upward Bound

Duration:

9 months - End Date: May 31, 2027 (PossibleExtension)

Employment Status:

Non-Exempt, Part-Time, 20 hours perweek

Job Summary

Reporting to the Director of Upward Bound, the College AdvisorAides provide essential administrative and office support toprogram staff, ensuring the smooth operation of daily activities.Responsibilities include answering phone calls, filing documents,processing purchase orders and check requests, coordinating eventlogistics, and managing supply orders for both office and programneeds. The College Advisor Aides maintains organized student andoffice files, supporting accurate record-keeping and efficientworkflow.

Job Duties

• 50% - Program Administration: Provides vital support to theUpward Bound program by managing a variety of administrative tasks,including document preparation, file organization, supplymanagement, and order processing. Serves as a key point of contact,delivering responsive telephone and in-person assistance to programstaff, students, parents, and community members, while coordinatingschedules, travel arrangements and appointments. Responsible formaintaining and updating the program’s website and social mediachannels, utilizing creative approaches to engage with current andformer students. Through collaboration and initiative, willcontribute to enhancing program operations and supporting team success. - (Essential)
• 50% - Academic Services Supports the development and implementation of academic workshops designed to help programparticipants successfully navigate secondary and post-secondaryeducation. Assist participants during cultural and academicexcursions, providing logistical support for key events. Assist to compile academic resources and tools to enhance classroom learningand promote continuous education beyond the classroom. -(Essential)

Minimum Qualifications

• High School Diploma or GED.
• Experience facilitating group activities and workshops.
• Proficiency in Microsoft Office applications (Word, Excel,PowerPoint), Google drives/folders/forms, Adobe Acrobat, WebEditing, and social media applications or any combination of productivity programs applicable to position responsibilities.
• Demonstrated ability to be detail-oriented and thorough;skilled at anticipating and preventing potential problems andhandling a wide variety of tasks with efficiency and accuracy.
• Strong commitment to a quality work product.
• Demonstrated ability to effectively communicate verbally, in writing and electronically.
• Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.
• Demonstrated commitment to justice, equity, inclusion &diversity.
• Demonstrated skill in adapting to and performing workeffectively in high-volume, high accountability, confidential environment with multiple and changing priorities.
• Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multipletasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
• Ability to self-motivate and work independently.
• Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups.

Preferred Qualifications

• Associate’s degree or higher in Education, Administration, Social Sciences, or a related field. Experience working in educational programs, student services, or administrative support.

EXPECTED HIRING RANGE: $18.42/hr