Faculty Office Coordinator

Soka; Aliso Viejo, Northern (CA, KY); Hybrid; USD 47,000 - 52,000; Full time

Job summary

Soka University of America in Aliso Viejo, California, is seeking an organized Administrative Assistant to support the Dean of Faculty Office. You will handle front-desk duties, manage inquiries, and help with scheduling, meetings, and daily operations.

The role requires a college degree or equivalent and 6 months to 1 year of administrative experience. Proficiency with MS Office and Workday, plus strong communication and discretion, are essential.

Qualifications

• College degree or equivalent combination of related experience, training, or certifications.
• A minimum of six (6) months to one (1) year of administrative, service-oriented, or people-focused experience in a corporate, public facing, or academic setting preferred.

Responsibilities

• Provide administrative support to faculty, including navigation of institutional systems such as Microsoft Office Suite and Workday, as well as copies and scans, keycard access, and facilities requests.
• Serve as assistant to the Manager and proactively support the daily operations of the office, with professionalism, discretion, and attention to detail.
• Assist with scheduling and maintaining the Dean of Faculty conference room and drafting correspondence as directed by the Manager of the Dean of Faculty Office.
• Coordinate events, scheduling, catering arrangements, flyer creation, and Forms or survey development.
• Maintain the Dean of Faculty Office open, organized, and prepared to support faculty and office operations at start of day.
• Oversee the shared office resource area, including supply inventory and printing resources.
• Draft and prepare correspondence and assist with maintaining paper and electronic files.
• Assist with improving office processes and procedures to support efficient operations.
• Perform additional duties as needed per the Manager of the Dean of Faculty Office.

Skills

Microsoft Word

Excel

Outlook

Google Suite

Communication skills

Confidentiality

Organizational skills

Attention to detail

Team collaboration

Professional writing

Education

College degree or equivalent

Tools

Workday

Copiers/Scanners

Job description

Soka University of America in Aliso Viejo, California, is seeking an organized Administrative Assistant to support the Dean of Faculty Office. You will handle front-desk duties, manage inquiries, and help with scheduling, meetings, and daily operations.

The role requires a college degree or equivalent and 6 months to 1 year of administrative experience. Proficiency with MS Office and Workday, plus strong communication and discretion, are essential.