Academic Department Services Assistant

Occidental College; Los Angeles (CA); On-site; USD 26,000 - 29,000; Full time

Job summary

Occidental College is seeking a Faculty Services Assistant to provide comprehensive administrative support to the Social Sciences department. The role includes managing course materials, schedules, and office operations, while assisting with events and faculty onboarding.

You will be the front-line contact, handling communications, documents, and coordination with the Dean’s Office and department chairs. The position is non-exempt, full-time, 30 hours per week, with a diverse, collaborative work

Qualifications

• High school diploma or equivalent.
• One year of administrative assistant or related experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational and communication skills.
• Ability to manage multiple tasks with accuracy and deadlines.

Responsibilities

• Provide administrative support to Department Chairs and Faculty and the Senior Department Services Coordinator.
• Support planning and logistics for departmental events and programs.
• Handle communication, outreach, and front-office duties; answer phones, greet visitors, manage mail.
• Assist with building, facilities, and office operations; coordinate space setup and supplies.
• Support student workers, including posting positions and tracking timesheets.

Skills

Administrative support

Communication skills

Organizational skills

Multitasking

Teamwork

Education

High school diploma

Tools

Microsoft Office

Google Drive

Adobe Acrobat

Email apps

Job description

Occidental College is seeking a Faculty Services Assistant to provide comprehensive administrative support to the Social Sciences department. The role includes managing course materials, schedules, and office operations, while assisting with events and faculty onboarding.

You will be the front-line contact, handling communications, documents, and coordination with the Dean’s Office and department chairs. The position is non-exempt, full-time, 30 hours per week, with a diverse, collaborative work