Faculty Services Coordinator

Howard University; United States; On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health & Wellness

Work-Life Balance

Financial Wellness

Professional Development

Additional Perks

Job summary

Howard University’s Talent Acquisition department seeks an organized administrative professional to support law faculty, directors of graduate programs, and legal writing instructors through clerical duties and coordination. You will prepare communications, manage travel arrangements, handle correspondence, and maintain files with discretion and accuracy.

A2-year experience and an Associate’s degree are preferred; the role offers comprehensive benefits and opportunities for growth.

Qualifications

• Associate’s degree in business administration or closely related field preferred and two (2) years’ experience or equivalent combination of four (4) years of combined relevant training and experience.

Responsibilities

• Prepares communications such as scholarly works, manuscripts, course syllabi, examinations, memoranda, letters, forms, reports, and other documents as required and/or requested by faculty.
• Transcribes speeches, grievance hearings, and minutes.
• Prepares communications and letters of recommendation for student placements for jobs and internships. As needed.
• Coordinates travel schedules, lodging accommodations, and ground transportation for faculty travel arrangements.
• Places, receives, and screens incoming telephone calls and makes referrals.
• Performs duplicating services as requested. Receives, sorts, and redistributes incoming correspondence to faculty, student organizations, and certain staff offices.
• Requisitions and maintains inventory of office supplies. Prepares office supplies requests for faculty, staff offices, and student organizations.
• Assists with packaging and special mailings for events, conferences, and meetings for the law school.
• Organizes and maintains office files.
• Updates and maintains postage and travel accountability reports.

Skills

Database knowledge

Oral & written English

Diplomacy & confidentiality

Education

Associate’s degree in Business Administration

Tools

Microsoft Office

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

JOB PURPOSE:

Performs administrative and clerical duties using various software applications and other automated equipment to assist law faculty, directors of graduate programs, and legal writing instructors.

SUPERVISORY AUTHORITY:

Non-supervisory experience. Candidate will report to the Dean of Administration & Operations.

NATURE AND SCOPE:

Internal contacts include faculty, administrative staff, and students. External contacts include numerous law-affiliated institutions, agencies, organizations, and embassies.

PRINCIPAL ACCOUNTABILITIES:

• Prepares communications such as scholarly works, manuscripts, course syllabi, examinations, memoranda, letters, forms, reports, and other documents as required and/or requested by faculty.
• Transcribes speeches, grievance hearings, and minutes.
• Prepares communications and letters of recommendation for student placements for jobs and internships. As needed.
• Coordinates travel schedules, lodging accommodations, and ground transportation for faculty travel arrangements.
• Places, receives, and screens incoming telephone calls and makes referrals.
• Performs duplicating services as requested. Receives, sorts, and redistributes incoming correspondence to faculty, student organizations, and certain staff offices.
• Requisitions and maintains inventory of office supplies. Prepares office supplies requests for faculty, staff offices, and student organizations.
• Assists with packaging and special mailings for events, conferences, and meetings for the law school.
• Organizes and maintains office files.
• Updates and maintains postage and travel accountability reports.
• Performs other related duties as assigned.

CORE COMPETENCIES:

• Knowledge of computer related databases, word processing, and other software applications.
• Skill in use of various office automated software, such as Microsoft Office products, recording technology and the like.
• Skill in communicating both oral and written English.
• Excellent interpersonal skills with the ability to exercise a high degree of accuracy, diplomacy, and confidentiality.
• Ability to interact with others using tact, good judgement and proper decorum
• Ability to represent the University in a professional and friendly manner.
• Ability handle tasks independently and to assist in other areas as necessary.
• Ability to maintain harmonious working relationship with staff, students, faculty and University officials and the public.
• Associate’s degree in Business Administration or closely related field preferred and two (2) years’ experience or equivalent combination of four (4) years of combined relevant training and experience.

MINIMUM REQUIREMENTS:

• Associate’s degree in business administration or closely related field preferred and two (2) years’ experience or equivalent combination of four (4) years of combined relevant training and experience.

Compliance Salary Range Disclosure

Expected Salary Range: $55,000 - $60,000