Administrative Coordinator

Howard University; Maryland; On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Health & Wellness

PTO & Holidays

403(b) with company match

Tuition reimbursement

Career development

Wellness programs

Commuter benefits

Job summary

Howard University is seeking an administrative professional to perform a variety of office management and clerical duties within the Talent Acquisition department. The role supports department operations, streamlines workflows, and ensures a professional, well-organized environment.

The position emphasizes independent work, confidentiality, and effective communication with faculty, staff, students, and external contacts.

Qualifications

• High School Diploma or GED required.
• 0-2 years of general work experience.
• Ability to work with diverse population.
• Detail-oriented and organized.

Responsibilities

• Control the workflow of the office and coordinate administrative procedures.
• Enter requisitions and financial documents.
• Utilize university software and databases for duties.
• Manage schedules and coordinate meetings and events.
• Provide information to inquiries and maintain confidentiality.
• Maintain a clean, professional work environment.
• Coordinate logistics for department events, travel, lodging, and visitors.
• Obtain bids and quotes from vendors and monitor supplies.
• Create and manage office filing systems.
• Receive, open, and screen mail.
• Perform other duties as assigned.

Skills

Discretion & confidentiality

Communication skills

Organizational skills

Independent worker

Education

High School Diploma or GED

Tools

MS Word

Excel

PowerPoint

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here Is What We Offer

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

Basic Function

The purpose of this position is to perform a variety of office management and administrative work. This position may control office workflow and established office procedures in support of the department. The incumbent typically works at a high degree of independence and with sound business acumen, uses initiative to carry out regular assignments in accordance with established policies and procedures. This position generally reports to a department manager, assistant/associate director, assistant/associate dean or other senior administrator.

Supervisory Accountability

Involves no responsibility or authority for the direction of others

Nature And Scope

Internal contacts generally include administrators, faculty, students and staff. External contacts generally include vendors, consultants, visitors and the general public.

Principal Accountabilities

• Control the workflow of the office. Implement office procedures and practices. Perform directives from supervisor to coordinate administrative procedures within department and/or among other offices.
• Enter requisitions and financial documents with related software applications. Submit final reports to department administrators and/or managers
• Utilize the university’s computing software and databases, as required in the execution of administrative and clerical duties and responsibilities.
• Maintain other’s schedules as instructed and assist with the scheduling of appointments; meetings and conferences for department heads and/or other department staff. Assist with scheduling facilities and services according to instructions from supervisor.
• Provide general information in response to inquiries in person or telephone; refer highly analytical inquires to immediate supervisor.
• Maintain the organization of the office, and performing basic office upkeep to ensure a clean, professional work environment .
• Assist with the Coordination logistics of all department events and meetings including travel and lodging arrangements, agendas, information packets, parking, amenities etc. and provide on-site guidance to visitors and guests for university related events.
• Review catalogs and meet with vendors to order office supplies and equipment. Obtain bids and price quotes from vendors, monitor inventory of supplies.
• Create and manage office filing systems. Responsible for filing correspondence and other items accordingly.
• Receive, open and screen mail for the department.
• Perform other job-related duties as assigned.

BARGAINING UNIT: N/A

Core Competencies

General knowledge of office and administrative practices and principles.

Skill in operation of computers, related software applications (MS Word, Excel, PowerPoint). Knowledge of standard office equipment.

Ability to communicate effectively orally and in writing with a diverse population. Must be detailed oriented and organized.

Ability to exercise discretion and ensure a high-level of confidentiality.

Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public

Minimum Requirements

High School Diploma or GED and 0-2 years of general work experience

Note: This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not to be construed as a contract for employment.

Compliance Salary Range Disclosure

$50,000-$54,000