Administrative Coordinator

Hastings Center, Inc.; Washington, Northern (District of Columbia, KY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health & Wellness

PTO and holidays

403(b) with company match

Professional development

Wellness programs

Commuter benefits

Job summary

Howard University is seeking an experienced administrative professional to support the Office of Academic Affairs in the College of Medicine. This role coordinates workflows, manages confidential documents, and liaises with faculty, administrators, and vendors.

Strong MS Office skills and impeccable discretion are essential for success. Under supervision from senior leaders, you will monitor programs like VSLO and GHLO, handle correspondence, and help prepare reports.

Qualifications

• Advanced knowledge of office and administrative practices and principles.
• Discretion and ability to handle confidential information.
• Strong written and verbal communication with diverse populations.

Responsibilities

• Coordinate administrative procedures for the Office of Academic Affairs and related departments.
• Monitor programs and prepare reports for senior leadership.
• Schedule and track appointments, events, and deadlines.
• Draft correspondence and assemble data for department needs.
• Interface with faculty, staff, and external vendors as needed.

Skills

Office administration

Communication

Multi-tasking

Confidentiality

Education

AA/AS substitution

BA/BS substitution

Tools

MS Word

Excel

PowerPoint

Access

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission. At Howard University, we prioritize well-being and professional growth.

Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! https://hr.howard.edu/benefits-wellness

JOB PURPOSE:

The purpose of this position is to perform a variety of advanced office/administrative support duties that require thorough knowledge of a function or functions within a department or work unit. Under general supervision, with direction received from the Senior Associate Dean of Academic Affairs or Dean of the College of Medicine, and department supervisor or manager. Performs varied and responsible secretarial, office management, and administrative work, involving responsibility, complexity, and variety. Controls workflow and established office procedures in support of the Office of Academic Affairs. Uses independent judgment and initiative in carrying out regular assignments in accordance with established policies and procedures. This position may be responsible for monitoring business affairs and interpreting policy and procedures. This position serves as the liaison between the College of Medicine Departments, Hospital, and other divisions within the University. Reports directly to the Senior Associate Dean of Academic Affairs.

SUPERVISORY AUTHORITY:

None

NATURE AND SCOPE:

Interacts with internal and external contacts including but not limited to administrators, faculty, students, staff of various departments in the University, the project manager, and vendors.

PRINCIPAL ACCOUNTABILITIES:

• Controls the workflow of the office. Implements office procedures and practices. Relays directions from supervisor to coordinate administrative procedures for the Office of Academic Affairs, departments, and/or among other offices.
• Monitors programs in the Office of Academic Affairs, including the (VSLO) Visiting Student Application Service (VSAS) and Global Health Learning Opportunities (GHLO), Student Affiliation Agreements, student orientations, and various awards programs and events, along with other committees and items.
• Interfaces with Faculty Leadership Programs, faculty and alumni, faculty fellows, graduate, and professional students, as well as COM administrators, deans, faculty, managers, supervisors, and department chairs.
• Prioritizes workload to meet work unit operations
• Works with the Senior Associate Dean of Academic Affairs to prepare confidential correspondence and reports. Determines and makes needed corrections to produce error-free final copy. Assembles data and composes a variety of correspondence for the department.
• Uses automation to schedule and track appointments, events, deadlines, and other pending matters. Participates in meetings and conferences pertinent to area of responsibility.
• Perform other job-related duties as assigned.

CORE COMPETENCIES:

• Advanced knowledge of office and administrative practices and principles.
• Skill in the operation of computers and related software applications (MS Word, Excel, PowerPoint, and Access).
• Ability to solve problems and make decisions.
• Masterful multi-tasker comfortable juggling multiple projects at once.
• Collaborative personality; able to take constructive criticism with ease and grace.
• Can clearly and effectively communicate feedback to internal and external vendors.
• Equally comfortable working independently or as part of a team.
• Ability to exercise discretion and ensure a high-level of confidentiality.
• Ability to communicate effectively orally and in writing with a diverse population.
• The ability to establish and maintain effective, harmonious work relations with faculty, staff, students, and the general public.

MINIMUM REQUIREMENTS:

• AA/AS may be substituted for 4 years of required work experience.
• BA/BS may be substituted for up to 4 years of work experience.

Compliance Salary Range Disclosure Expected Pay Range:

$50,000 - $55,000

Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world.

Howard University does not discriminate on the basis of race, color, national and ethnic origin, sex,sexual orientation,gender or gender identity, marital status, religion, disability or protected veterans status. Veterans and people with disabilities are encouraged to apply.

Inquiries regarding provisions for persons with disabilities or veterans status, Equal Employment Opportunity and Title IX should be directed to the Office of Employee Relations and Equal Employment Opportunity at 202-806-1280.

This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not be construed as a contract for employment.