Faculty Onboarding & Operations Coordinator

Abundance Network; United States; On-site; USD 52,000 - 78,000; Full time

Job summary

Stanford University School of Medicine in Stanford, CA is seeking an Administrative Associate 3 – Faculty Onboarding Coordinator to lead the department's onboarding program. You will serve as the primary contact from offer acceptance through integration and work with Faculty Affairs, HR, Credentialing, IT, and other partners to ensure a smooth start for new faculty.

With minimal supervision, you will manage onboarding timelines, training and orientation, first-day experiences, and documentation.

Qualifications

• High school diploma plus four years of administrative experience.
• Advanced computer skills with office software and email applications.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and manage deadlines.
• Ability to take initiative and own projects.
• Sound judgment in decision making.

Responsibilities

• Coordinate onboarding program across divisions and partners.
• Plan complex conferences, seminars, and events within budget.
• Draft documents, edit content, and ensure accuracy for reports and materials.
• Plan calendars, resolve scheduling conflicts, and arrange travel.
• Create complex reports and spreadsheets with specialized software.
• Oversee financial transactions, budgets, and vendor selection.
• Coordinate office moves and minor renovations.
• Supervise staff and temporary workers as needed.

Skills

Computer skills

Organization

Verbal communication

Written communication

Customer service

Interpersonal skills

Prioritization

Multi-tasking

Initiative

Judgment

Education

High school diploma

Tools

Office suite

Email applications

Job description

Stanford University School of Medicine in Stanford, CA is seeking an Administrative Associate 3 – Faculty Onboarding Coordinator to lead the department's onboarding program. You will serve as the primary contact from offer acceptance through integration and work with Faculty Affairs, HR, Credentialing, IT, and other partners to ensure a smooth start for new faculty.

With minimal supervision, you will manage onboarding timelines, training and orientation, first-day experiences, and documentation.