Administrative Associate 3, Faculty Onboarding Coordinator

SLAC; Palo Alto (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Department of Anesthesiology, Perioperative and Pain Medicine at Stanford University School of Medicine is seeking an Administrative Associate 3 - Faculty Onboarding Coordinator to lead and coordinate the faculty onboarding program from offer acceptance through integration into the department.

Working with limited supervision, the coordinator will collaborate with Faculty Affairs, Human Resources, Credentialing, IT, Billing, Security, Housing, and other partners to ensure onboarding

Job description

The Department of Anesthesiology, Perioperative and Pain Medicine at Stanford University School of Medicine is seeking a highly organized and proactive Administrative Associate 3 - Faculty Onboarding Coordinator to lead and coordinate the department's faculty onboarding program. This position plays a critical role in ensuring a seamless onboarding experience for new faculty by serving as the primary point of contact from offer acceptance through successful integration into the department.

Working with limited supervision, the Faculty Onboarding Coordinator will independently coordinate complex onboarding activities across multiple divisions and collaborate with Faculty Affairs, Human Resources, Credentialing, Compensation, IT, Billing, Pharmacy, Security, Housing, and other key partners to ensure new faculty are prepared for clinical and academic success.

This position will manage onboarding timelines, monitor completion of onboarding requirements, coordinate training and orientation activities, facilitate first-day experiences, and develop standardized processes and resources that promote consistency and operational excellence across the department. The incumbent will identify opportunities for process improvement, maintain onboarding documentation and tracking systems, and provide exceptional customer service while supporting faculty throughout their transition to Stanford.