Faculty Onboarding Lead — Seamless New Faculty Integration

Stanford University; Palo Alto (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Stanford University is seeking an Administrative Associate 3 – Faculty Onboarding Coordinator to lead the department's faculty onboarding program and serve as the primary contact from offer acceptance through integration into the department.

This role coordinates onboarding activities across divisions, partners with Faculty Affairs, HR, Credentialing, IT, and other teams to ensure readiness for clinical and academic success. A focus on standardized processes and exceptional service is essential.

Qualifications

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communications skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.

Responsibilities

• Act on behalf of the supervisor in establishing priorities and resolving administrative problems.
• Oversee scheduling, organizing, and operating complex conferences, seminars, and events, including vendor coordination and budgeting.
• Draft documents and correspondence for presentations, handouts, grants, conferences, seminars, and reports; edit and ensure content accuracy.
• Plan and schedule calendars, resolve calendaring conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets with specialized software.
• Coordinate and monitor routine maintenance; plan office moves or renovations.
• May lead staff or supervise day-to-day work of students or temporary workers.

Education

High school diploma and four years of administrative experience, or combination of education and relevant experience

Tools

MS Office

Job description

Stanford University is seeking an Administrative Associate 3 – Faculty Onboarding Coordinator to lead the department's faculty onboarding program and serve as the primary contact from offer acceptance through integration into the department.

This role coordinates onboarding activities across divisions, partners with Faculty Affairs, HR, Credentialing, IT, and other teams to ensure readiness for clinical and academic success. A focus on standardized processes and exceptional service is essential.