Faculty and Academic Support Assistant

Jobtailor; Washington (District of Columbia); On-site; USD 45,000 - 70,000; Full time

Job summary

Jobtailor in Washington, DC is seeking an Administrative Assistant to support the teaching, scholarly and administrative work of full-time law faculty. You will manage class materials, rosters, syllabi, and presentations while coordinating cross-department collaboration.

The role requires 2–4 years in administrative support, strong communication skills, and proficiency in Microsoft Office, Google Suite, and Adobe; familiarity with Workday, Concur, and Canvas is helpful.

Qualifications

• High School Diploma required.
• 2-4 years of administrative support or customer service experience.
• Experience with routine office practices and techniques.
• Strong communication and interpersonal skills with diverse stakeholders.
• Proficiency in Microsoft Office, Google Suite, and Adobe.
• Ability to learn GMS/Workday, Concur and Canvas.

Responsibilities

• Support teaching, scholarly and administrative work of full-time law faculty as part of a collaborative team.
• Provide high-level professional and logistical support to assigned faculty.
• Coordinate summer term operations and ensure continuity of services.
• Prepare and coordinate class materials: rosters, seating charts, syllabi, slides, and cross-department collaboration.
• Assist with academic software management.
• Coordinate travel arrangements and reimbursements; assist with Faculty Research Assistant hiring.
• Support fall semester planning with Law Center departments.
• Perform other duties as assigned.

Skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Google Suite proficiency

Adobe proficiency

Office practices

Education

High School Diploma

Tools

Microsoft Office

Google Suite

Adobe

GMS/Workday

Concur

Canvas

Job description

Responsibilities

• Serves as a member of a collaborative team of assistants supporting the teaching, scholarly, and administrative work of full-time law faculty.
• Provides high-level professional and logistical support to assigned faculty members throughout the academic year, including assistance with teaching responsibilities, committee work, and research activities.
• During the summer term, partners with other Law Center academic offices to deliver coordinated administrative and operational support, ensuring continuity of faculty and student services.
• Prepare and coordinate class materials and communications, including rosters, photo seating charts, syllabi, and presentation slides, and facilitate cross-departmental collaboration.
• Assist with academic software management.
• Support faculty administrative needs by coordinating travel arrangements and reimbursements and partnering with the Employment Services Office to facilitate Faculty Research Assistant hiring.
• Collaborates with Law Center departments during the summer term to support fall semester planning and preparation for faculty and student needs.
• Performs other duties as assigned.

Requirements

• A High School Diploma
• At least 2-4 years prior experience in administrative support and/or customer service roles
• Experience with the practical application of routine office practices and techniques
• Strong communication and interpersonal skills, including experience working with a wide range of individuals
• Past experience with and proficiency in Microsoft Office, Google Suite, and Adobe
• Must possess the ability to gain proficiency with other office and campus technologies (including GMS/Workday, Concur, and Canvas).

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office, Google Suite, and Adobe, while effectively coordinating faculty needs and facilitating communication across departments.

Highest-signal resume keywords

• Administrative Support Experience
• Strong Communication Skills
• Microsoft Office Proficiency
• Google Suite Proficiency
• Interpersonal Skills

ATS Optimization Keywords

Hard Skills

• Administrative Support
• Office Practices
• Customer Service
• Class Material Preparation
• Academic Software Management

Soft Skills

• Collaboration
• Interpersonal Communication
• Problem-Solving

Industry Keywords

• Law Faculty Support
• Academic Administration
• Faculty Research Assistant Hiring
• Cross-Departmental Collaboration

Tools & Technologies

• Microsoft Office
• Google Suite
• Adobe
• GMS/Workday
• Concur
• Canvas