Faculty Affairs & Recruitment Coordinator

College of Charleston; Charleston (SC); On-site; USD 60,000 - 65,000; Full time

Job summary

The College of Charleston invites applications for a Faculty Affairs Coordinator to provide administrative leadership and coordination across faculty recruitment, appointments, reviews, and evaluations within the Academic Affairs division. This role supports a broad range of administrative, operational, and project-based activities to meet institutional priorities.

Minimum requirements include a Bachelor's degree and significant higher education experience; candidates with accreditation

Qualifications

• Bachelor's degree is required.
• Five years of experience in higher education setting preferred.
• Experience in an academic setting, particularly accreditation, is highly preferred.
• Proficiency with Microsoft Office suite and knowledge of the College's content management system is preferred.

Responsibilities

• Oversee decentralized faculty recruitment, appointment, and renewal processes.
• Maintain recruitment guidelines, PeopleAdmin workflows, SharePoint resources, forms, templates, and instructions for deans' offices.
• Track search requests, approvals, salary projections, position numbers, postings, interviews, and hiring proposals.
• Coordinate with Human Resources and Budgeting and Payroll Services on new hires and visiting faculty renewals.
• Maintain Banner coding and BDM indexing standards; train and support deans' office staff in record management.
• Respond to questions from chairs, deans, applicants, and references, and troubleshoot system access and faculty onboarding issues.
• Maintain schedules, coding standards, annual review lists, outcomes, and BDM records for major faculty reviews.
• Build and archive Interfolio RPT sites for tenure, promotion, third-year, Senior Instructor, renewal, and post-tenure reviews; manage access and confidentiality.
• Provide administrative continuity for the Advisory Committee on Tenure, Promotion, and Third-Year Review and the Post-Tenure Review Committee.
• Prepare Provost review letters and coordinate information for President's letters.
• Guide deans' offices in documenting annual faculty evaluations and maintain related policies and calendars with the Associate Provost for Faculty Affairs.
• Coordinate add-on academic leadership appointments and renewals, including processes, SharePoint resources, templates, BDM guidelines, training, and troubleshooting.
• Prepare annual appointment and renewal letters for 12-month academic leaders, including associate provosts and deans.
• Coordinate with Human Resources and Budgeting and Payroll Services to help ensure appropriate system access for new chairs and program directors.
• Process faculty and staff paperwork through the Office of the Provost, including additional pay, temporary hires and renewals, salary adjustments, internal dual employment, bonuses, and Foundation check requests.
• Provide scheduling, organizational, and meeting-preparation support to the Associate Provosts.
• Coordinate H-1B sponsorship communications among immigration counsel, beneficiaries, deans, chairs, and search committees.
• Coordinate new projects and special initiatives as needed by the Office of the Provost, including organizing timelines, resources, communications, and follow-up actions.
• Lead processes for annual faculty salary letters, including guidance for deans' offices, atypical letters, raise recommendations, and records management.
• Maintain current lists of school academic leaders, including deans, chairs, and undergraduate and graduate program directors.
• Issue salary letters for the Provost's direct reports and appointment letters for divisional leadership roles.
• Administer sabbatical processes, including templates, forms, Banner and BDM standards, data integrity, report collection, and eligibility coding.
• Coordinate permanent residency sponsorship records and communications with faculty, academic leaders, and immigration counsel.
• Oversee faculty separations, including non-renewals, resignations, retirements, and emeriti appointments.
• Provide administrative leadership for divisional faculty award processes and maintain the Faculty Affairs SharePoint site.

Skills

Microsoft Office

Content Management System

Accreditation knowledge

Policy knowledge

Administrative coordination

Education

Bachelor's degree

Tools

PeopleAdmin

SharePoint

Banner

BDM

Job description

The College of Charleston invites applications for a Faculty Affairs Coordinator to provide administrative leadership and coordination across faculty recruitment, appointments, reviews, and evaluations within the Academic Affairs division. This role supports a broad range of administrative, operational, and project-based activities to meet institutional priorities.

Minimum requirements include a Bachelor's degree and significant higher education experience; candidates with accreditation