Administrative Coordinator I

COLLEGE CORNER; Charleston (SC); Presencial; USD 40.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employee Tuition Assistance Program (

Descripción de la vacante

The College of Charleston seeks an organized Administrative Coordinator to support the Political Science Department, handling budgeting, scheduling, records, and web/social media updates.

Responsibilities include coordinating onboarding for faculty, maintaining the department budget, assisting with searches, and supporting internships; strong communication and confidentiality required. On-campus presence is expected.

Formación

• High school diploma or equivalent required; 1–2 years of relevant administrative experience preferred.
• Bachelor’s Degree preferred; strong communication and confidentiality are essential.
• Knowledge of FERPA and higher education policies is desirable.

Responsabilidades

• Support hiring and onboarding processes for new full-time and adjunct faculty; coordinate searches and candidate files.
• Coordinate internship program and maintain community/academic contacts for student placements.
• Maintain department budget; reconcile monthly reports; forecast expenditures and order supplies.
• Update and manage department website and social media content; coordinate Advising Newsletter and major/minor information.
• Coordinate course scheduling, student records, and essential department reporting.

Conocimientos

Interpersonal skills

Professional demeanor

Confidentiality

Written and verbal communication

Educación

High school diploma

Bachelor’s Degree preferred

Herramientas

Social media platforms

Data management tools

Office software

Budgeting software

Descripción del empleo

Salary is commensurate with education/experience which exceeds the minimum requirements.*

Offers of employment are contingent upon a successful background check.

Plans, coordinates, and performs a variety of complex operations in support of the students, faculty, and chair in the Department of Political Science. Maintains supplies, monitors the department budget, coordinates course scheduling, manages educational records, facilitates hiring processes, manages communication via social media and the department website, facilitates department events, and coordinates the internship program.

A high school diploma and one to two years of relevant administrative experience. Bachelor’s Degree preferred. Professional demeanor, strong interpersonal skills, in-person presence on campus, and ability to maintain confidentiality are essential. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Knowledge of modern office practices and procedures, including major software packages, data management tools, and social media; knowledge of financial and budgeting practices and ability to forecast expenditures; ability to prepare reports utilizing data and text; ability to maintain effective working relationships with members of the public, students, faculty and College Staff; excellent written and oral communication skills. Knowledge of FERPA and governing policies in higher education. Ability to maintain confidential information and private data with discretion.

May work additional hours on occasion.

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

• Employee Tuition Assistance Program ( ETAP )

Support the hiring and onboarding processes for new full-time faculty and adjunct faculty; prepare adjunct appointments each semester. With the Chair, coordinate the search process for new faculty, including creating and maintaining candidate files. Recruit, hire, train and supervise student workers.

Essential or Marginal

Percent of Time

Percent of Time 10

Activity

Responsible for the administration of the Political Science Department. Provide direct support to the Department Chair and Associate Chair in their ongoing work and assisting faculty. Maintain the department budget, provide the Chair with monthly reconciliation reports and produce a year-end report for the department. Forecast spending, serve as liaison to vendors, maintain contracts, pay invoices, and order supplies. Maintain technology inventory records. Collect, compile, and maintain all data necessary for the production of the annual report and required reporting for the College and department assessment work. Facilitate the declaration of major process and assign faculty advisors; maintain an updated database of majors, minors, and concentrators.

Essential or Marginal

Percent of Time

Percent of Time 10

Activity

Coordinate the Political Science internship program; Develop and maintain community, regional, and national contacts for student internships and serve as the primary point of contact in Political Science; collaborate with Career Services and faculty to prepare students for a successful internship search and placement; maintain a database of successful internship placements. Work directly with students to assess their interests, graduate school plans, and career goals and make recommendations for placement.

Essential or Marginal

Percent of Time

Percent of Time 40

Activity

Serve as the first point of contact for students, faculty, staff, and community members in-person and via other mediums. Regularly review, revise and refresh the Political Science website and social media. Coordinate with the Chair and faculty to create and distribute the Advising Newsletter, Handbook for Majors, publicity for speakers and events, alumni communication, and regular updates to majors and faculty. Plan and organize departmental events (food services, travel, parking, housing, etc.) .

Essential or Marginal

Percent of Time

Percent of Time 30

Activity

Serve as a webmaster by planning, developing, and maintaining website.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Chronicle of Higher Education
  • CofC - Alumni Career Services
  • College of Charleston Website
  • Diverse: Issues in Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • Indeed.com
  • Internal Job Posting
  • jbcjobs (Joint Base Charleston Military & Family Readiness)
  • Job Fair
  • LinkedIn
  • Monster.com
  • Personal Referral
  • Post and Courier
  • Public Job Posting
  • SC Works (SC Department of Employment and Workforce)
  • Twitter
  • Word of mouth
  • Other
  • National Labor Exchange
  • CareerBuilder
  • SpouseWorks

Required Documents

• Resume
• Cover Letter / Letter of Application
• Reference List

Optional Documents

• Other Document
• Other Document 2
• Other Document 3
• Form DD 214