Faculty Affairs Coordinator: Admin Support & Recruitment

Penn State University; University Park (IL); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an Administrative Assistant to serve as a faculty affairs coordinator for the Department of Sociology and Criminology. You will support recruitment, appointments, promotion and tenure, and related academic processes, acting as a key partner to faculty and leadership.

Responsibilities include coordinating recruitment, preparing documents, advising on deadlines, arranging committee meetings, and assisting with forms and compliance.

Qualifications

• Excellent organizational capabilities and a proven record of reliable, timely task completion.
• Effective written and verbal communication skills, with the ability to work both independently and collaboratively as part of a team.
• Excellent interpersonal skills; inclusive and respectful when working with others.
• Detail-oriented and driven to provide excellent customer service.
• Demonstrated ability to be proactive and take initiative.
• Ability to exercise discretion and judgment when handling confidential and sensitive documents and matters.

Responsibilities

• Coordinating the faculty recruitment, promotion, and tenure processes is a key responsibility, including preparing documents and dossiers.
• Advising on policy, procedures, and deadlines; arranging committee meetings and overseeing dossier submissions.
• Create offer letters; process faculty appointments and immigration applications; assist with form requirements and compliance.
• Monitor faculty travel account balances; assist with financial paperwork.
• Manage sabbatical leave processes and other faculty affairs issues.
• Coordinate visiting scholar planning and visa processes with the Office of Global Programs.

Skills

Organizational skills

Communication skills

Interpersonal skills

Detail oriented

Proactive

Discretion with confidential docs

Education

GED or HS diploma

Job description

Penn State University is seeking an Administrative Assistant to serve as a faculty affairs coordinator for the Department of Sociology and Criminology. You will support recruitment, appointments, promotion and tenure, and related academic processes, acting as a key partner to faculty and leadership.

Responsibilities include coordinating recruitment, preparing documents, advising on deadlines, arranging committee meetings, and assisting with forms and compliance.