Faculty Affairs & Programs Administrator

Jobtailor; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in Houston seeks an experienced administrative professional to support faculty affairs under the Senior Department Administrator. You will coordinate recruitment, onboarding and promotions while maintaining confidential records and ensuring compliance with university policies.

The role requires strong data analysis, reporting skills, and the ability to manage multiple projects with minimal supervision. Proficiency in Microsoft Office Suite and professional communication are essential.

Qualifications

• Bachelor's degree required (or equivalent).
• 2+ years of related experience.
• Substitutions by experience or education allowed year-for-year.
• Ability to learn new strategies and adapt to processes.
• Strong written and verbal communication skills.
• Data analysis skills and experience with reporting.
• Ability to manage multiple projects with deadlines.
• Attention to detail and accuracy in documentation.
• Budget management and financial planning familiarity.
• Resume attached in Supporting Documents (PDF preferred).

Responsibilities

• Administers day-to-day operations and administrative processes related to faculty affairs under guidance of Senior Department Administrator.
• Develops and delivers ad hoc reports to support business needs.
• Coordinates faculty recruitment, appointments, onboarding, reappointments, promotion and tenure, and offboarding processes.
• Serves as departmental resource on faculty policies, procedures, and deadlines and ensures compliance with university and school requirements.
• Prepares and maintains faculty records, appointment materials, and dossiers and other documentation.
• Coordinates with faculty, department leadership, the Dean's Office, and central university offices to support faculty personnel processes.
• Monitors deadlines and manages multiple faculty-related processes to ensure timely completion.
• Provides administrative support to faculty and department leadership and responds to questions about faculty affairs and processes.
• Supports development and improvement of departmental processes and documentation for faculty affairs.
• Maintains confidential information and handles sensitive matters with discretion.
• Performs all other duties as assigned.

Skills

Data analysis

Communication skills

Organizational skills

Time management

Attention to detail

Ability to learn new strategies

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Jobtailor in Houston seeks an experienced administrative professional to support faculty affairs under the Senior Department Administrator. You will coordinate recruitment, onboarding and promotions while maintaining confidential records and ensuring compliance with university policies.

The role requires strong data analysis, reporting skills, and the ability to manage multiple projects with minimal supervision. Proficiency in Microsoft Office Suite and professional communication are essential.