Faculty Affairs & Programs Administrator

Rice University; Houston (TX); On-site; USD 57,000 - 63,000; Full time

Job summary

Rice University is seeking an Academic Program Administrator in the Chemistry department to manage faculty affairs and act as the operational link across the academic life cycle.

You will oversee recruitment, onboarding, reappointments, promotion and tenure, and offboarding processes, ensuring policy compliance and timely completion while coordinating with the Dean’s Office and central academic personnel teams.

Qualifications

• Bachelor's degree required; additional related experience may substitute on a year-for-year basis.
• 2+ years of related experience required; additional education may substitute on a year-for-year basis.

Responsibilities

• Administers day-to-day operations for faculty affairs under supervision.
• Develops and delivers ad hoc reports to support business needs.
• Coordinates recruitment, onboarding, appointments, P&T, and offboarding processes.
• Serves as a resource on faculty policies, procedures, and deadlines for compliance.
• Prepares and maintains faculty records and dossiers.
• Coordinates with Dean's Office and central offices to support personnel processes.
• Monitors deadlines and ensures timely, accurate actions.
• Provides administrative support to faculty and leadership.

Skills

Learn new strategies

Written communication

Data analysis

Multi-project management

Organizational skills

MS Office

Independent and team work

Attention to detail

Program partnership development

Budget basics

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Rice University is seeking an Academic Program Administrator in the Chemistry department to manage faculty affairs and act as the operational link across the academic life cycle.

You will oversee recruitment, onboarding, reappointments, promotion and tenure, and offboarding processes, ensuring policy compliance and timely completion while coordinating with the Dean’s Office and central academic personnel teams.