Executive Administrative Coordinator

Jobtailor; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in Houston is seeking an experienced administrative professional to report to the Chief Technology Officer. You will manage calendar, coordinate travel, handle inquiries, and provide comprehensive office support to ensure smooth operations.

The role requires 5–8 years in admin/EA, strong MS Office skills, and excellent written and verbal communication. You will maintain records, assist with meetings, and support marketing literature and events.

Qualifications

• 5–8 years in an administrative/executive assistant or office coordinator role.
• Experience supporting senior leadership is a plus.
• Strong organizational skills with attention to detail and multitasking ability.
• Excellent written and verbal communication.

Responsibilities

• Report to the Chief Technology Officer and support daily operations.
• Answer calls, route inquiries, and greet visitors according to HSE procedures.
• Provide admin support: data entry, calendar management, minutes, filing, and expenses.
• Format, update, and maintain internal policies and contact lists.
• Coordinate travel, teleconferences, meetings, and events.
• Administer contracts and document management for records.
• Support market research, literature, proposals, and bid responses.

Skills

Executive communication

MS Office proficiency

Calendar management

Data entry

Meeting minutes

Travel coordination

Document management

Time management

Multitasking

Team collaboration

Education

Bachelor-level Business Administration or Office Management

Diploma in Office Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Jobtailor in Houston is seeking an experienced administrative professional to report to the Chief Technology Officer. You will manage calendar, coordinate travel, handle inquiries, and provide comprehensive office support to ensure smooth operations.

The role requires 5–8 years in admin/EA, strong MS Office skills, and excellent written and verbal communication. You will maintain records, assist with meetings, and support marketing literature and events.