Faculty Affairs Program Specialist (Department of Biomedical Engineering)

The Chronicle Of Higher Education, Inc.; Baltimore (MD); Hybrid; USD 55,000 - 97,000; Full time

Job summary

Johns Hopkins University in Baltimore seeks a Faculty Affairs Program Specialist to provide administrative leadership for faculty affairs within the Department of Biomedical Engineering, supporting appointments, promotions, annual reviews and onboarding. The role manages program planning, budgeting, candidate coordination, and reporting, and may supervise staff.

A Bachelor's degree and 2 years of related experience are required; a hybrid work arrangement with Johns Hopkins Homewood campus is

Qualifications

• Bachelor's Degree is required.
• Two years of related experience.
• Education may substitute for experience per policy.

Responsibilities

• Set goals and plan to meet program objectives.
• Develop, maintain timelines for all activities and deliverables.
• Budget planning and expense reporting for the program.
• Coordinate outreach activities and internal events with vendors.
• Create and expand communications via websites and social media.

Skills

Budget Management

Digital Communications

Documentation and Reporting

Event Planning

Operational Oversight

Oral and Written Communications

Program Management

Resource Management

Workflow Management

Education

Bachelor's Degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Johns Hopkins, founded in 1876, is America's first researchuniversity and home to nine world-class academic divisions workingtogether as one university.

We are seeking a Faculty Affairs ProgramSpecialist to provide specialized administrative leadership for faculty affairs within the Department of BiomedicalEngineering, supporting the full lifecycle of faculty appointments, promotions, annual reviews, and onboarding. This position serves as the primary coordinator for faculty affairs processes for WhitingSchool of Engineering faculty, ensuring compliance with university policies and facilitating timely completion of faculty-related administrative activities.

The Program Specialist will independently manage the planning, implementation, and execution of a significant program within a department. The Program Specialist is responsible for all administrative and financial functions, events, reporting, supervision and/or oversight of operational staff with program responsibilities.

Specific Duties & Responsibilities

• Set goals and conduct planning to meet program objectives.
• Develop, maintain, and oversee timelines for all specialactivities, ensuring timely completion of deliverables.
• Develop budget and manage program expenses, projections, andreporting.
• Plan and manage outreach activities and internal events,working with vendors and internal resources as needed.
• Create, develop and expand communications via websites, socialmedia channels, and publication materials as needed.
• Represent the program internally and externally.
• Ensure timely, accurate and appropriate reporting of programactivities.
• Monitor, evaluate and implement business practices andprocedures to support the day-to-day operational needs of theprogram.
• Review and evaluate program needs, while maintaining costeffectiveness.
• Manage and oversee the timely compilation of annual reports andwork plans.
• May supervise and/or oversee operational staff with programresponsibilities.
• Other duties as assigned.

In addition to the duties described above

• Coordinate departmental faculty searches, including candidateinterview logistics, faculty appointment votes, and administrativesupport throughout the recruitment and selection process.
• Manage administrative processes for faculty appointments andpromotions, including coordinating external evaluation letters,facilitating departmental voting, compiling and documenting voteresults, preparing nomination materials for Department Directorreview and signature, and submitting completed promotion andappointment packages.
• Coordinate credentialing, appointment, and onboardingdocumentation for newly recruited faculty, including specializedprocessing for Bloomberg Distinguished Professor (BDP)appointments.
• Administer the faculty annual review process in collaborationwith departmental leadership, including coordinating requireddocumentation, tracking completion of annual review materials, andscheduling review meetings.
• Coordinate faculty personnel actions, including appointmentrenewals, administrative role renewals, and bonus processes, whileensuring compliance with institutional policies and deadlines.

Minimum Qualifications

• Bachelor's Degree.
• Two years of related experience.
• Additional education may substitute for required experience andadditional related experience may substitute for required educationbeyond a high school diploma/graduation equivalent, to the extentpermitted by the JHU equivalency formula.

Preferred Qualifications

Technical Qualifications & Specialized Certifications

• Highly proficient with Microsoft Office programs includingOutlook, Word, Excel, and PowerPoint.

Technical Skills & Expected Level of Proficiency

• Budget Management - Advanced
• Digital Communications - Advanced
• Documentation and Reporting - Advanced
• Event Planning - Advanced
• Operational Oversight - Advanced
• Oral and Written Communications - Advanced
• Program Management - Advanced
• Resource Management - Advanced
• Workflow Management - Advanced

The core technical skills listed are most essential;additional technical skills may be required based on specificdivision or department needs.

Classified Title: Program Specialist
Job Posting Title (Working Title): Faculty Affairs ProgramSpecialist (Department of Biomedical Engineering)
Role/Level/Range: ATP/03/PC
Starting Salary Range: $55,145 - $96,760 Annually (Commensuratew/exp.)
Employee group: Full Time
Schedule: M-F, 37.5 hrs wkly
FLSA Status: Exempt
Location: Hybrid/Homewood Campus
Department name: Biomedical Engineering - Admin & Finance
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition ofemployment, The Johns Hopkins Institutions require all employeeswho provide ongoing services to patients or work in patient care orclinical care areas to have an annual influenza vaccination orpossess an approved medical or religious exception. Failure to meetthis requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas,laboratories, working with research subjects, or involvingcommunity contact requires documentation of immune status againstRubella (German measles), Rubeola (Measles), Mumps, Varicella(chickenpox), Hepatitis B and documentation of having received theTdap (Tetanus, diphtheria, pertussis) vaccination. This may includedocumentation of having two (2) MMR vaccines; two (2) Varicellavaccines; or antibody status to these diseases from laboratorytesting. Blood tests for immunities to these diseases areordinarily included in the pre-employment physical exam exceptforthose employees who provide results of blood tests or immunizationdocumentation from their own health care providers. Anyvaccinations required for these diseases will be given at no costin our Occupational Health office.

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