Faculty Affairs Program Specialist (Department of Biomedical Engineering)

The Johns Hopkins University

Baltimore (MD)

Hybrid

USD 55,000 - 97,000

Full time

14 days+

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Job summary

The Johns Hopkins University in Baltimore seeks a Faculty Affairs Program Specialist to provide administrative leadership for the faculty lifecycle within the Biomedical Engineering department. You will coordinate appointments, promotions, annual reviews, onboarding, and related policies to ensure compliance and timely processing.

This role manages program planning, budgeting, events, communications, and reporting, with potential supervision of staff.

Qualifications

Bachelor's Degree required
Two years of related experience required
Education substitutions may substitute for experience and vice versa under policy

Responsibilities

Set goals and plan to meet program objectives.
Develop and oversee timelines for special activities and deliverables.
Develop budget and manage program expenses, projections, and reporting.
Plan and manage outreach activities and internal events with vendors.
Create and expand communications via websites, social media, and publications.
Represent the program internally and externally.
Ensure timely and accurate reporting of program activities.
Monitor, evaluate, and improve business practices to support day-to-day operations.
Review and evaluate program needs and maintain cost effectiveness.
Oversee annual reports and work plans; supervise staff if applicable.
Coordinate departmental faculty searches and administrative support throughout recruitment.
Manage processes for appointments and promotions, including external letters and documentation.

Skills

Budget Management

Digital Communications

Documentation and Reporting

Event Planning

Operational Oversight

Oral and Written Communications

Program Management

Resource Management

Workflow Management

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

We are seeking a Faculty Affairs Program Specialist to provide specialized administrative leadership for faculty affairs within the Department of Biomedical Engineering, supporting the full lifecycle of faculty appointments, promotions, annual reviews, and onboarding. This position serves as the primary coordinator for faculty affairs processes for Whiting School of Engineering faculty, ensuring compliance with university policies and facilitating timely completion of faculty-related administrative activities.

The Program Specialist will independently manage the planning, implementation, and execution of a significant program within a department. The Program Specialist is responsible for all administrative and financial functions, events, reporting, supervision and/or oversight of operational staff with program responsibilities.

Specific Duties & Responsibilities

Set goals and conduct planning to meet program objectives.
Develop, maintain, and oversee timelines for all special activities, ensuring timely completion of deliverables.
Develop budget and manage program expenses, projections, and reporting.
Plan and manage outreach activities and internal events, working with vendors and internal resources as needed.
Create, develop and expand communications via websites, social media channels, and publication materials as needed.
Represent the program internally and externally.
Ensure timely, accurate and appropriate reporting of program activities.
Monitor, evaluate and implement business practices and procedures to support the day-to-day operational needs of the program.
Review and evaluate program needs, while maintaining cost effectiveness.
Manage and oversee the timely compilation of annual reports and work plans.
May supervise and/or oversee operational staff with program responsibilities.
Other duties as assigned.

In addition to the duties described above

Coordinate departmental faculty searches, including candidate interview logistics, faculty appointment votes, and administrative support throughout the recruitment and selection process.
Manage administrative processes for faculty appointments and promotions, including coordinating external evaluation letters, facilitating departmental voting, compiling and documenting vote results, preparing nomination materials for Department Director review and signature, and submitting completed promotion and appointment packages.
Coordinate credentialing, appointment, and onboarding documentation for newly recruited faculty, including specialized processing for Bloomberg Distinguished Professor (BDP) appointments.
Administer the faculty annual review process in collaboration with departmental leadership, including coordinating required documentation, tracking completion of annual review materials, and scheduling review meetings.
Coordinate faculty personnel actions, including appointment renewals, administrative role renewals, and bonus processes, while ensuring compliance with institutional policies and deadlines.

Minimum Qualifications

Bachelor's Degree.
Two years of related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Technical Qualifications & Specialized Certifications