Faculty Affairs Admin & Events Coordinator

CSU; San Bernardino (CA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Medical, dental and vision plans

CalPERS retirement

Sick and vacation time

15 paid holidays

Education fee waiver

Job summary

California State University, San Bernardino is seeking an Administrative Support Coordinator to provide administrative and operational support for the Office of Faculty Affairs & Development. Responsibilities include coordinating office operations, drafting routine responses, and directing faculty to resources to promote engagement.

The role involves managing calendars, tracking events, and maintaining records, with possible evening/weekend hours during the academic year.

Qualifications

• High School diploma and 3 years of general office clerical work or 1 year of vocational training.
• Detailed knowledge of university policies and procedures.
• Excellent English grammar, punctuation, and spelling.
• Broad knowledge of office systems and multiple technology, systems, and packages.
• Ability to manage multiple priorities and projects independently.
• Ability to apply policies and procedures even when guidelines are not clear.
• Budget policies and basic financial math.
• Drafting correspondence and standard reports; handling interpersonal contacts.

Responsibilities

• Greet customers by phone or in person and direct them to the appropriate office.
• Respond to routine inquiries and refer policy questions.
• Process mail (physical and electronic) and draft responses.
• Schedule meetings and monitor calendars.
• Track event registrations and assist with event prep.
• Maintain physical and electronic records and files.
• Enter and update information in systems and templates.
• Generate routine reports and correspondence.
• Support Academic Personnel and Academic Calendar activities.
• Update Faculty Affairs website and post notices.

Skills

Office administration

Multi-tasking

English grammar

Policy understanding

Budget awareness

Communication skills

Independent problem solving

Education

High School diploma

Bachelor’s degree in business administration or related field

Tools

MS Office Suite

Databases

Online forms

Job description

California State University, San Bernardino is seeking an Administrative Support Coordinator to provide administrative and operational support for the Office of Faculty Affairs & Development. Responsibilities include coordinating office operations, drafting routine responses, and directing faculty to resources to promote engagement.

The role involves managing calendars, tracking events, and maintaining records, with possible evening/weekend hours during the academic year.