College Administrative & Events Coordinator

CSU; San Bernardino (CA); Sur place; USD 45 000 - 66 000; Plein temps

Résumé du poste

California State University, San Bernardino seeks an Administrative Support Coordinator to provide administrative and front office support for the College of Natural Sciences under the Associate Dean.

Responsibilities include coordinating front-office operations, procurement, pay warrants, classroom changes, and supporting college-wide events with occasional after-hours work, ensuring compliance with university policies.

Qualifications

• High school diploma or equivalent with three years of progressively responsible office/clerical experience.
• Thorough knowledge of university infrastructure, policies and procedures.
• Excellent English grammar, punctuation and spelling.
• Strong knowledge of office systems and various technology packages.
• Ability to manage multiple work priorities and projects independently.
• Ability to apply a wide range of policies where guidelines may be absent.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, ratios and projections.
• Ability to draft correspondence and standard reports.
• Effective interpersonal skills with diverse contacts.

Responsabilités

• Coordinate front-office operations: respond to inquiries, schedule conferences, distribute mail, run campus errands, manage golf cart coordination, and service office equipment as needed.
• Procure office supplies and equipment; monitor inventory and initiate compliant purchases.
• Receive and distribute pay warrants for faculty, staff and student employees per procedures.
• Process classroom changes and student enrollment transactions as needed.
• Plan and execute college-wide events with Dean and Associate Deans (Commencement, Homecoming, lectures, receptions).
• Arrange event logistics: venue reservations, catering, speaker agreements, meetings, awards, regalia, and on-site support during evenings/weekends.
• Prepare and process direct pay, hospitality expenses and independent contractor requisitions with proper documentation.

Connaissances

Technical proficiency

Policy knowledge

English proficiency

Office systems

Multitasking

Policy application

Budget knowledge

Math skills

Drafting

Interpersonal skills

Formation

High School diploma or equivalent

Peoplesoft experience

Experience in higher education

Description du poste

California State University, San Bernardino seeks an Administrative Support Coordinator to provide administrative and front office support for the College of Natural Sciences under the Associate Dean.

Responsibilities include coordinating front-office operations, procurement, pay warrants, classroom changes, and supporting college-wide events with occasional after-hours work, ensuring compliance with university policies.