Executive Office Coordinator & Front Desk Admin

Washington University; St. Louis (MO); On-site; USD 29,000 - 45,000; Full time

Job summary

Washington University in St. Louis is seeking an Administrative Assistant to provide essential administrative and reception support to a shared suite of leaders in the Office of the Chancellor.

This role ensures efficient office logistics, welcomes visitors, handles mail, and coordinates conference room reservations and events. Ideal candidates will have a Bachelor’s degree (preferred) and 5 years of higher education administrative experience, with strong skills in Word, Outlook, Excel,

Qualifications

• Bachelor’s degree preferred.
• Five years of administrative support experience in a higher education/executive setting.
• Proficiency with Word, Outlook, Excel, PowerPoint and Access.
• Excellent organizational and interpersonal communication skills to deal effectively with executives, dignitaries, and guests.

Responsibilities

• Serve as central point of contact for executives, manage central phone line and correspondence.
• Maintain confidential records of inquiries and messages for executives.
• Coordinate front-desk coverage and manage reception area to ensure a welcoming environment.
• Manage reservations for four premiere conference rooms and office spaces.

Skills

Organizational skills

Interpersonal communication

Teamwork

Problem solving

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Washington University in St. Louis is seeking an Administrative Assistant to provide essential administrative and reception support to a shared suite of leaders in the Office of the Chancellor.

This role ensures efficient office logistics, welcomes visitors, handles mail, and coordinates conference room reservations and events. Ideal candidates will have a Bachelor’s degree (preferred) and 5 years of higher education administrative experience, with strong skills in Word, Outlook, Excel,