Faculty Administrative Coordinator

J. Morrissey & Company, Inc.; New Haven (CT); On-site; USD 36,000 - 50,000; Full time

Job summary

J. Morrissey & Company, Inc. is seeking a highly organized Faculty Administrative Coordinator to support a busy academic department in New Haven. The role is on-site with potential hybrid/remote flexibility upon permanent hire.

The successful candidate will manage scheduling, appointments, visa-related paperwork, onboarding and offboarding, and departmental postings while handling confidential information with discretion and professionalism.

Qualifications

• Bachelor’s degree plus two years of administrative/HR experience preferred.
• Experience in a fast-paced academic or complex environment is ideal.
• HR tasks such as onboarding, employment documentation, or visa processes are a plus.

Responsibilities

• Provide administrative support to faculty, including scheduling, calendars, correspondence, and travel coordination.
• Coordinate faculty appointments, hiring paperwork, onboarding/offboarding, and job postings.
• Assist with faculty visa and immigration-related processes and documentation.
• Serve as a primary administrative contact for faculty and staff regarding departmental policies and procedures.
• Coordinate meetings, events, seminars, schedules, and special projects.
• Prepare and maintain departmental documents, records, databases, and reports.
• Process administrative and financial paperwork and assist with budget-related activities.
• Research issues, resolve problems, and identify opportunities to improve administrative processes.
• Handle confidential information with discretion and professionalism.

Skills

Administrative support

Organizational skills

Communication

Time-management

Confidential information handling

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

FACULTY ADMINISTRATIVE COORDINATOR
Pay: $31/hour
Schedule: Monday-Friday, 8:30/9:00 AM-5:00 PM
Location: On-site in New Haven, CT; potential for hybrid/remote flexibility upon permanent hire

Our client is seeking a highly organized Faculty Administrative Coordinator to provide administrative support to a group of faculty within a busy academic department. This position will coordinate faculty appointments, hiring-related paperwork, visa processes, job postings, scheduling, and departmental administrative activities. The ideal candidate will have strong administrative experience and be highly organized, detail-oriented, proactive, and comfortable managing confidential information and multiple priorities.

Responsibilities

• Provide administrative support to faculty, including scheduling, calendaring, correspondence, and travel coordination.
• Coordinate faculty appointments, hiring paperwork, onboarding/offboarding, and job postings.
• Assist with faculty visa and immigration-related processes and documentation.
• Serve as a primary administrative contact for faculty and staff regarding departmental policies and procedures.
• Coordinate departmental meetings, events, seminars, schedules, and special projects.
• Prepare and maintain departmental documents, records, databases, and reports.
• Process administrative and financial paperwork and assist with budget-related activities.
• Research issues, resolve problems, and identify opportunities to improve administrative processes.
• Handle confidential information with discretion and professionalism.

Requirements

• Bachelor’s degree plus two years of administrative and HR experience preferred. Equivalent combination of education and relevant experience considered.
• Strong administrative support experience in a complex, fast-paced environment.
• HR experience preferred, particularly exposure to hiring, onboarding, employment documentation, or visa/immigration processes.
• Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Strong attention to detail and sound judgment when handling confidential information.
• Proficiency with Microsoft Office and administrative systems.