Office Coordinator - Greenberg Center (part-time)

University of California; West Hartford (CT); On-site; USD 14,000 - 23,000; Part time

Job summary

University of California in West Hartford, CT is seeking an administrative support professional for an 11-month, part-time role at 20 hours per week. The position reports to the Department Head and involves assisting in office operations to support the university's educational mission.

The role requires a High School Diploma or GED and offers duties including budget tracking, meeting logistics, and customer service to internal and external stakeholders.

Qualifications

• Provides administrative support to departmental programs and office operations.
• Utilizes Banner to track budget expenses, perform personnel transactions, process requisitions and payments.
• Keeps departmental files and procedures organized to improve efficiency.

Responsibilities

• Establishes and maintains effective relationships with students, parents, faculty, staff and the public; triages inquiries and provides customer service.
• Coordinates logistics for department meetings and events, including scheduling venues and preparing materials.
• Supports budget and financial recordkeeping using Banner; prepares analyses and reports.
• Maintains office supplies and handles mail and routine tasks.
• Performs other related duties as assigned.

Education

High School Diploma or GED

Job description

Please see Special Instructions for more details.

This is an 11-month position, part-time position, 20 hours per week

FLSA Classification

NE

Reports to

Reports to Department Head

Salary Range

Salary Range I1

Weeks Per Year

48 (11 month)

Work Week

25 Hours

Position Summary

Assumes responsibility for providing administrative support and coordinating activities to assist in the efficient and effective functioning of departmental programs and office operations. Performs all duties in full support of the University's mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University’s students.

Hiring Range

Maximum of $19.50 per hour

Key Responsibilities

• Establishes, cultivates and maintains effective working relationships with internal and external constituents including, but not limited to, students, parents, faculty, staff and the general public. Provides quality customer service to all visitors to the department. Triages incoming calls, communications and correspondence in an effort to ensure requests, questions and/or concerns are addressed in a timely manner. Takes initiative to answer questions and/or resolve issues of a general or routine nature. Forwards questions or issues to the proper parties for resolution as necessary and/or appropriate.
• Coordinates logistics associated with department meetings, events and/or activities including, but not limited to, scheduling venues, inviting attendees and/or preparing agendas or materials. Ensures post-event follow up actions are taken as necessary and/or appropriate. Provides administrative support for key events.
• Utilizes Banner, the University’s database of record, to track budget expenses, perform personnel transactions, process requisitions and payments as well as research information. Maintains financial and budgetary records for the department in compliance with established institutional data integrity standards as well as other related University policies and procedures. Reviews and verifies all appropriate backup documentation is complete in an effort to facilitate timely workflow. Prepares a variety of budget analyses and reports for review.
• Establishes, maintains and continually strives to improve departmental procedures, files and computer systems to support effective operations and/or realize efficiencies. Opens, sorts and distributes departmental mail. Maintains departmental office supplies, equipment and/or inventories, reordering as necessary and/or appropriate within established budgetary constraints.
• Performs other related duties as assigned.

Working Conditions

Normal office situation.

Education

High School Diploma or GED required.

Physical Effort

Typically sitting at a desk or table. Light lifting or carrying 25 lbs. or less

Special Skills

The ability to work effectively with diverse groups.

Required fields are indicated with an asterisk (*).

200 Bloomfield Avenue
West Hartford, CT 06117