Administrative Assistant

Insight Global; New Haven (CT); Hybrid; USD 34,095 - 48,560; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k retirement account access with employer matching

Paid sick leave and time off

Job summary

A recruiting firm is seeking an onsite Administrative Assistant to support a university's chemistry department in New Haven, CT. This 6-month contract role involves helping undergraduate and graduate students with their academic needs, including scheduling appointments and handling data entry. The position offers $30/hour compensation with a potential hybrid model after conversion. Benefit packages include medical, dental, vision insurance, and paid time off starting from the 31st day of employment.

Qualifications

• Required: 4+ years of administrative assistant experience.
• Experience in scheduling, appointment support, and event work.
• Proficient in Microsoft Office Suite.

Responsibilities

• Support the chemistry department with administrative tasks.
• Assist undergraduate and graduate chemistry students.
• Handle data entry for classroom locations and student information.

Skills

4+ years of experience as an administrative assistant

Experience with Microsoft Office Suite

Strong organization skills

Job description

We are hiring for an onsite Administrative Assistant to support a large university in New Haven, CT!

This is a 6-month contract opportunity with potential for conversion based on performance. Once converted, this position will move to a HYBRID model.

Required Skills & Experience

• 4+ years of experience as an administrative assistant (experience with scheduling, appointment support, hiring processes, event work, and other administrative tasks)
• Experience with Microsoft Office Suite (Outlook, Excel, etc.)
• Academic Experience

Nice to Have Skills & Experience

• Experience using Interfolio
• Higher Education Experience
• Experience with visa's

Job Description

Insight Global is looking for a Senior Admin Assistant for a client in New Haven, CT. This person will be supporting the chemistry department and be joining a team of 1 other administrative assistant. This team is responsible for making sure undergraduate and graduate chemistry students complete their required courses to graduate on time. Some of the daily responsibilities include helping the admissions office, recruiting, funding, scheduling academic appointments, and assisting students with their curriculum schedule. This senior administrative assistant will be student facing and must have strong organization skills and the ability to deal with 200+ students at the same time. 50% of their day will be spent tackling data entry tasks (ex: scheduling classroom locations and student seminars, documenting student information, etc.), 25% interacting with faculty and students (answering walk-in questions primarily about departmental policies and procedures), and 25% completing ad hoc tasks (making travel arrangements and helping facilitate industrial interviews (bringing outside companies to network with Yale students for employment opportunities)).

Compensation

Compensation:

$30/hr

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefits

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.